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Date Distributed: May 20, 2020

Laguna Lakes
Community Improvement District

May 27, 2020
Board of Supervisors Meeting
Agenda Packet

Premier District Management

Meeting Attendance Instructions

To join the meeting from your computer, tablet or smartphone:
https://global.gotomeeting.com/join/261151397
To dial in using your phone:
United States: +1 (872) 240-3212, Access Code: 261-151-397

Laguna Lakes

Community Development District
Meeting Agenda

May 27, 2020 at 4:30 PM

  1. Call to Order and Roll Call
  2. Approval of the Agenda
  3. Audience Comments on Agenda Items
  4. Approval of Meeting Minutes
    1. Draft Meeting Minutes for April 22, 2020
  5. Old Business
    1. Perimeter Berm Issues
      1. CDD/HOA Berm Issues Logs
      2. Berm Landscape Plan Development
    2. Lakes 4 & 5 Erosion Repairs Update
    3. Sabal Palms Pruning Along Berm Update
    4. Dead Areca Palm Frond Clean-Up along South Berm in Beverly Hills Update
    5. Dead Cocoplum Replacement along the Eastern Berm Update
    6. Lake & Wetland Water & Soil Sampling Results
  6. New Business
    1. Lakes Maintenance
      1. Lake 1
      2. Lake 2
      3. Lake 3
      4. Lake 4
      5. Lake 5
      6. Lake 6
      7. Lake 7
      8. Lake 8
  7. Field Manager
    1. Field Management Report for May
    2. Work Orders for Approval
    3. Other Follow-up Items
  8. District Manager
    1. FEMA Update
    2. FY 2021 Tentative Budget Approval & Public Hearing Resolution 2020-04
    3. District Registered Voter Count
  9. Financial Statements
    1. April 2020
  10. Attorney
    1. Rate Freeze Letter
  11. Engineer
  12. Supervisor Requests/Comments
  13. Audience Comments
  14. Adjournment – Next Meeting: June 24, 2020 at 4:30 PM

4. Approval of Meeting Minutes

Laguna Lakes Community Development District

The regular meeting of the Board of Supervisors of the Laguna Lakes Community Development District was held via web conference on Wednesday, April 22, 2020.

Attending via web conference authorized by Executive Order 20-69 waiving the quorum requirement were:

Jonathan Busa – Chair
Ellen Young – Vice Chair
Joyce Judas – Assistant Secretary
Paul Rumbold Jr. – Assistant Secretary

Also attending via web conference were:

Cal Teague – District Manager
Tad Kring – Irrigation Specialists
Christopher Dudak – Assistant to the District Manager

The following is a summary of the discussion and actions taken at the Laguna Lakes Community Development District (CDD) Board of Supervisors meeting. It was conducted using Go to Meetings as a result of Executive Order 20-69 which waived the quorum requirements during the COVID-19 emergency and allowed for meetings to be conducted in this manner.

FIRST ORDER OF BUSINESS Call to Order & Roll Call

The meeting was called to order and the District Manager called roll. All Board members were present except Supervisor Wessler. Also present was Christopher Dudak from PDM and Tad Kring from Irrigation Specialists.

SECOND ORDER OF BUSINESS Approval of the Agenda

The Agenda was approved as presented.

On MOTION by Supervisor Rumbold, seconded by Vice Chair Young, with all in favor, the Agenda was approved as presented.

THIRD ORDER OF BUSINESS Audience Comments on Agenda Items

There being none, the next Order of Business followed.

FOURTH ORDER OF BUSINESS COVID-19 Impact Discussion

A. Resolution 2020-03 Emergency Meeting Procedures

Resolution 2020-03 Emergency Meeting Procedures was approved as presented to the Board. This resolution suspends in-person regular meetings and authorizes the use of web conferences to conduct regular and special meetings in addition to committee meetings during the COVID-19 emergency.

On MOTION by Vice Chair Young, seconded by Supervisor Rumbold, with all in favor, Resolution 2020-03 Emergency Meeting Procedures was approved as presented.

FIFTH ORDER OF BUSINESS Approval of Meeting Minutes

A. Regular Meeting Minutes from February 26, 2020

The Regular Meeting Minutes from February 26, 2020 were approved as presented.

On MOTION by Supervisor Rumbold, seconded by Vice Chair Young, with all in favor, the Regular Meeting Minutes from February 26, 2020 were approved by the Board with no changes.

SIXTH ORDER OF BUSINESS Old Business

A. Perimeter Berm Issues

i. CDD/HOA Berm Issues Logs

The Board discussed new items identified by the Field Manager, such as a bird bath and a religious statue on the berm. They agreed that letters will be sent to the homeowners about removing these items from the berm. New banana tree growth also requires the attention of the Field Manager.

ii. Berm Landscaping Plan Development

The Board requested a proposal from JVM Lanscaping for new landscaping for the interior berm. Supervisor Wessler will review the plan before submitting it to the Board at the next meeting.

B. Lakes 4 & 5 Erosion Repair Proposal

At the last meeting, the Board chose American Shoreline Restoration (ASR) to repair the lake erosion, but ASR said they could not do the work until the new year. The Board requested a revised proposal from Lake & Wetland, but before this meeting, ASR said they are ahead of schedule and can do the job in late May or June. The Board agreed to wait for ASR to do the work due to the cheaper cost.

SEVENTH ORDER OF BUSINESS New Business

A. Sabal Palms Pruning Along Berm Proposals

There were two proposals to trim 399 Sabal Palms, one from JVM Landscaping and one from Juan Ramirez Lawn & Landscaping. The lowest bid was JVM and the Board voted to contract with them for $7,182 to prune the 399 trees.

On MOTION by Supervisor Rumbold, seconded by Vice Chair Young, with all in favor, the Board voted to award JVM Landscaping the contract to prune 399 Sabal Palms for $7,182.

B. Dead Areca Palm Frond Clean-Up Along South Berm in Beverly Hills Proposal

The Board approved the proposal from Juan Ramirez Lawn & Landscaping for $2,800 to remove the dead Areca Palm fronds along the southern berm.

On MOTION by Supervisor Rumbold, seconded by Vice Chair Young, with all in favor, the Board voted to award Juan Ramirez Lawn & Landscaping a contract to remove the dead Areca Palm fronds along the southern berm for $2,800.

C. Dead Cocoplum Replacement along the Eastern Berm Proposal

The Board approved a proposal from JVM to remove and replace 20 dead Cocoplums along the eastern berm for $200.

On MOTION by Vice Chair Young, seconded by Supervisor Rumbold, with all in favor, the Board approved a proposal from JVM to remove and replace 20 dead Cocoplums along the eastern berm for $200.

D. Irrigation Service Request Process

The Chair explained the process he developed for making irrigation repairs in a timely fashion. He sent it to the Laguna Lakes Community Association (LLCA) and posted it on the website. Tad Kring of Irrigation Specialists gave an update on the irrigation system.

EIGHTH ORDER OF BUSINESS Field Manager

A. Field Management Report for April

The Field Management report was discussed with the following actions approved as follows:

  • The fountain discharge on Lake 8 was moving slowly. Solitude cleaned algae that was blocking the line.
  • Mulch needs to be extended behind the pump station where there is a gap in mulch.
  • Debris should be cleaned from the manhole drains.
  • Remove low hanging oak tree branches and dead hollies.
  • Get quotes to inspect drain lines by sending cameras into the lines in preparation of hurricanes.

B. Work Orders for Approval

There being none, the next Order of Business followed.

C. Other Follow-Up Items

There being none, the next Order of Business followed.

NINTH ORDER OF BUSINESS District Manager

A. FEMA Update

All of the Board’s projects totaling $9,400 have been obligated by FEMA. The management fees have not been paid by FEMA yet.

B. Senate Bill 1466 Website Changes

The website still has to be ADA compliant, but Agenda packets will be distributed as they were before since they no longer have to be on the website as a result of this Senate bill.

C. Website Management Agreement

The website management agreement explains that the look of the website and the ADA tools belong to PDM. The domain name and all the information belong to Laguna Lakes. The Board voted to approve the agreement.

On MOTION by Supervisor Judas, seconded by Vice Chair Young, with all in favor, the Board approved the Website Management Agreement.

D. Resolution 2020-01 Management Services Agreement Amendment

The amendment explains that if somebody asks for an estoppel, PDM charges $150. Grant administration services are $45 an hour for any staff support requested, with the approval of the board.

On MOTION by Supervisor Rumbold, seconded by Supervisor Judas, with all in favor, the Board approved the Resolution 2020-01 Management Services Agreement Amendment.

E. Resolution 2020-02 County Elections

This resolution authorizes Lee County Elections to conduct the Board’s elections in November.

On MOTION by Supervisor Rumbold, seconded by Vice Chair Young, with all in favor, the Board approved Resolution 2020-02 County Elections which authorizes Lee County Elections to run the Board’s elections in November.

F. FY 2021 Draft Budget Discussion

The Board discussed and approved the FY 2021 Draft Budget schedule with no changes.

TENTH ORDER OF BUSINESS Financial Statements

A. February 2020

B. March 2020

The Financial Statements for February and March 2020 were discussed. The Board voted to accept them with no changes.

On MOTION by Supervisor Judas, seconded by Vice Chair Young, with all in favor, the Board accepted the Financial Statements for February and March 2020.

ELEVENTH ORDER OF BUSINESS Attorney

There being none, the next Order of Business followed.

TWELFTH ORDER OF BUSINESS Engineer

There being none, the next Order of Business followed.

THIRTEENTH ORDER OF BUSINESS Supervisor Requests and/or Comments

Supervisor Judas announced that she is going to run for the Board again.

FOURTEENTH ORDER OF BUSINESS Audience Comments

There being none, the next Order of Business followed.

FIFTEENTH ORDER OF BUSINESS Adjournment

There being no further business,

On MOTION by Supervisor Rumbold, seconded by Vice Chair Young, with all in favor, the meeting was adjourned at 5:45 p.m.

Next Meeting: May 27, 2020 at 4:30 p.m.

Secretary/Assistant Secretary
Chair/Vice Chair

5. Old Business

    1. Perimeter Berm Issues
      1. CDD/HOA Berm Issues Logs
      2. Berm Landscape Plan Development
    2. Lakes 4 & 5 Erosion Repairs Update
    3. Sabal Palms Pruning Along Berm Update
    4. Dead Areca Palm Frond Clean-Up along South Berm in Beverly Hills Update
    5. Dead Cocoplum Replacement along the Eastern Berm Update
    6. Lake & Wetland Water & Soil Sampling Results

6. New Business

    1. Lakes Maintenance
      1. Lake 1
      2. Lake 2
      3. Lake 3
      4. Lake 4
      5. Lake 5
      6. Lake 6
      7. Lake 7
      8. Lake 8

7. Field Manager

    1. Field Management Report for May
    2. Work Orders for Approval
    3. Other Follow-up Items

8. District Manager

    1. FEMA Update
    2. FY 2021 Tentative Budget Approval & Public Hearing Resolution 2020-04
    3. District Registered Voter Count

9. Financial Statements

    1. April 2020

10. Attorney

    1. Rate Freeze Letter

11. Engineer

12. Supervisor Requests/Comments

13. Audience Comments

14. Adjournment – Next Meeting: June 24, 2020 at 4:30 PM