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Meeting Minutes for October 28, 2020

Laguna Lakes
Community Development District

The regular meeting of the Board of Supervisors of the Laguna Lakes Community Development District was held via web conference on Wednesday, October 28, 2020.

Attending via web conference authorized by Executive Order 20-69 waiving the quorum requirement were:

Jonathan Busa – Chair
Ellen Young – Vice Chair
Mark Wessler – Assistant Secretary
Paul Rumbold, Jr. – Assistant Secretary

Also attending via web conference were:

Cal Teague – District Manager
Christopher Dudak – Assistant to the District Manager
Nancy Dudak – Premier District Management (PDM)

The following is a summary of the discussion and actions taken at the Laguna Lakes Community Development District (CDD) Board of Supervisors meeting. It was conducted using Go to Meetings as a result of Executive Order 20-69 which waived the quorum requirements during the COVID-19 emergency and allowed for meetings to be conducted in this manner.

FIRST ORDER OF BUSINESS Call to Order & Roll Call

The meeting was called to order and the District Manager called roll. All Board members were present, except Joyce Judas. Also present were Christopher Dudak, Assistant to the District Manager, and Nancy Dudak, PDM.

SECOND ORDER OF BUSINESS Approval of the Agenda

The Board reviewed the Agenda.

On MOTION by Supervisor Wessler, seconded by Supervisor Rumbold, with all in favor, the Agenda was approved as submitted.

THIRD ORDER OF BUSINESS Audience Comments on Agenda Items

There being none, the next Order of Business followed.

FOURTH ORDER OF BUSINESS Approval of Meeting Minutes

A. Regular Meeting Minutes from September 23, 2020

The regular Meeting Minutes from September 23, 2020 were reviewed.

On MOTION by Supervisor Wessler, seconded by Vice Chair Young, with all in favor, the regular Meeting Minutes from September 23, 2020 were approved as submitted.

FIFTH ORDER OF BUSINESS Old Business

A. CDD/HOA Berm Issues Logs

The District Manager stated that there are two potted areca plants in the berm that will require that a letter be sent to the homeowner.

B. Berm Landscaping Plan Update

i. Proposal for behind 8709 Spring Mountain Way

A homeowner complained that hibiscus trees were placed on the berm behind her home when sections of the perimeter fence were being replaced with concrete wall panels. She would like her landscaping to look like her neighbor’s. The Field Manager received a proposal from JVM to remove the hibiscus trees and install several firebush plants and Mexican petunias for $472.

On MOTION by Supervisor Rumbold, seconded by Supervisor Wessler, with all in favor, the Board approved a proposal from JVM to remove two hibiscus trees and install several firebush plants and Mexican petunias at 8709 Spring Mountain Way.

C. Irrigation Wet-Check Program

There was no update available.

D. Fountain & Aerator Surge Protector Proposal

The Field Manager obtained a second quote from West Coast Electrical to install surge protection units in the remaining seven fountains for $2,299, which is $7,696.10 less than the quote from Solitude. However, neither quote includes protection of the equipment from direct lightening strikes. The Chair also mentioned that the Lake 6 fountain is out.

On MOTION by Supervisor Wessler, seconded by Supervisor Rumbold, with all in favor, the Board approved a proposal from West Coast Electrical to install surge protection units in the remaining seven fountains for $2,299.

SIXTH ORDER OF BUSINESS New Business

A. Irrigation Lake Float Switch Malfunctions

The Board discussed an email from Tad Kring, Irrigation Specialists, stating that an irrigation lake float switch was malfunctioning.

On MOTION by Vice Chair Young, seconded by Supervisor Rumbold, with all in favor, the Board authorized a not to exceed amount of $1,000 to have the software reconfigured by Irrigation Specialists for the irrigation lake float switch.

SEVENTH ORDER OF BUSINESS Lake Maintenance

A. Midge Fly Treatment Update

The District Manager stated that after three months of treatment, there has only been one complaint about flies. The staff will continue to monitor the situation.

B. Lake & Wetland Water and Soil Sampling Results

The District Manager reviewed the samples with the Board. He said that the calcium was high, but that is likely due to the hard water in the area. There were no concerns expressed about the water samples. This will become the baseline for monitoring lake health in the future.

EIGHTH ORDER OF BUSINESS Field Manager Report

A. Field Management Report for October

The Field Manager’s report was reviewed and comments or requested action is as follows:

  • The lakes looked good and the Field Manager observed heavy weed treatments on several lakes.
  • The areas where pools were installed and silt fences not properly installed reported and were corrected.
  • There are dead areca palm fronds on the southern berm. The Board requested having them cleaned up before mulch is installed.

B. Work Orders for Approval

There being none, the next Order of Business followed.

C. Other Follow-Up Items

i. Catch Basin Issues

A resident stated at the last CDD Board meeting that the berm drains were collapsing. The Field Manager was asked to investigate the concern. He found no collapsing drains, but half were covered with pine straw, mulch and dead leaves. One option recommended was to install retaining walls behind them and rip rap in front of them to filter out floating mulch or dead leaves. The Field Manager was asked to get proposals.

NINTH ORDER OF BUSINESS District Manager

A. FEMA Update

The District Manager received the first of two checks from FEMA and the expected the second one any day.

B. FEMA Required Contract Language

The District Manager explained that FEMA requested an amendment to the PDM contract that requires any contract awarded, that has emergency funding over $100,000, must include a certificate of compliance with the Byrd Anti-Lobbying Amendment. The Board discussed authorizing the Attorney to amend their contract to include this language and the Chair to sign it.

On MOTION by Vice Chair Young, seconded by Supervisor Wessler, with all in favor, the Board authorized the Attorney to include the FEMA requested contract language as an amendment to the PDM contract. This will require any contract awarded that has emergency funding that exceeds $100,000 include a certificate of compliance with the Byrd Anti-Lobbying Amendment. The Board also authorized the Chair to sign it.

C. New Meeting Location Discussion

The District Manager said he does not expect the Governor to extend the virtual meeting requirement, and the library may not be open, so a new location will have to be selected and advertised. It was discussed that it must be large enough to meet social distancing guidelines. The District Manager offered the use of the PDM conference room, and stated that three people must attend for a quorum while the rest can be virtual. He will send out an email with options before the next meeting.

TENTH ORDER OF BUSINESS Financial Statements

A. September 2020

The Financial Statements for September 2020 were discussed.

On MOTION by Supervisor Rumbold, seconded by Vice Chair Young, with all in favor, the Board accepted the Financial Statements for September 2020 as presented.

ELEVENTH ORDER OF BUSINESS Attorney

There being none, the next Order of Business followed.

TWELFTH ORDER OF BUSINESS Engineer

There being none, the next Order of Business followed.

THIRTEENTH ORDER OF BUSINESS Supervisor Requests and/or Comments

  • The Chair requested the removal of a dead hedge at his home and the installation of three areca palms, which are on the approved list, to be completed at his own expense. There were no objections.
  • Supervisor Rumbold and Vice Chair Young wished Supervisors Wessler and Judas good luck in their upcoming elections.

FOURTEENTH ORDER OF BUSINESS Audience Comments

There being none, the next Order of Business followed.

FIFTEENTH ORDER OF BUSINESS Adjournment

There being no further business,

On MOTION by Supervisor Wessler, seconded by Supervisor Rumbold, with all in favor, the meeting was adjourned at 5:22 p.m.

Next Meeting: December 9, 2020 at 4:30 p.m. (No meeting in November)

Secretary/Assistant Secretary
Chair/Vice Chair