Meeting Minutes for February 15, 2023
Community Development District
The regular meeting of The Board of Supervisors of the Laguna Lakes Community Development District was held at the Laguna Lakes Clubhouse, 15250 Lakes of Laguna Boulevard, Fort Myers, Florida and also via web conference on Wednesday, February 15, 2023.
Present or attending via web conference and constituting a quorum were:
Jonathan Busa -Chair
Paul Rumbold, Jr. – Vice Chair
Michelle Martel – Assistant Secretary
Mark Wessler – Assistant Secretary
Mike Cutler – Assistant Secretary
Also present or attending via web conference were:
Cal Teague – District Manager, Premier District Management (PDM)
Clark Grey – Irrigation Specialists
Felipe Lemus – Florida GIS Solutions
Melissa Gindling – Administrative Coordinator, PDM
The following is a summary of the discussion and actions taken at the Laguna Lakes Community Development District (CDD) Board of Supervisors regular meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The meeting was called to order and all Board members were present, with Supervisor Cutler attending via web conference. Also in attendance were Cal Teague, the District Manager, and Clark Grey from Irrigation Specialists, Some Residents, and Melissa Gindling from PDM. Felipe Lemus from Florida GIS Solutions attended via web conference.
On MOTION by Vice Chair Rumbold, seconded by Supervisor Wessler, with all in favor, the Board approved Supervisor Cutler’s attendance via web conference, due to unforeseen circumstances.
SECOND ORDER OF BUSINESS Approval of the Agenda
Add 5Aiv Repair Quotes #105 and #113
Add 6F Damaged Sod on Spring Mountain Way
On MOTION by Supervisor Wessler, seconded by Chair Busa, with all in favor, the Agenda was approved, as amended.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
Vickie Rose asked when there had last been a blow-out of the irrigation system, because she had seen some snail shells. Clark Grey stated that flushing is completed regularly and chlorination is completed approximately 4 times a year.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Meeting Minutes for January 18, 2023
Changes had been sent to the Board:
Change “Michelle Martel – Assistant Secretary Elect” to “Assistant Secretary”
Clarify statements in Supervisor Comments
On MOTION by Supervisor Wessler, seconded by Supervisor Martel, with all in favor, the Board approved the Draft Meeting Minutes for January 18, 2023, as amended.
FIFTH ORDER OF BUSINESS Old Business
A. Irrigation Report
Clark Grey presented a verbal Report and the following was discussed:
i. Work Orders Log
Clark submitted his notes on the December and January work logs, and he stated that there are no open work orders, except for the repair quotes and extra days being requested at today’s meeting.
Clark requested an extra work day to fix valve boxes in Beverly Hills that need to be dug up and placed correctly, which was approved by the Board.
Vice Chair Rumbold expressed his concern with the lack of an irrigation schedule and the irrigation system not working correctly, which make it difficult for him to receive information. He would like to see this resolved as soon as possible. Clark stated that this was likely an issue with the decoders, and he would need an extra day to troubleshoot.
Supervisor Cutler expressed his concern over the history of the work order log entries, and that issues are returning frequently. He also stated that there should be better reporting.
There was further discussion on issues which required extra time to be addressed. The Board decided to give Irrigation Specialists 2 extra days per month, as long as the Board is sent an email detailing the issue and its resolution.
On MOTION by Vice Chair Rumbold, seconded by Supervisor Martel, with all in favor, the Board approved authorization be given to the Chair and District Manager for granting Irrigation Specialists 2 extra days per month to complete their tasks, contingent on the Board receiving an email detailing the issue and its resolution.
ii. Review and Management of Irrigation Work Orders Log
Clark stated that Irrigation Specialists had changed invoice programs, and he stated that the new invoices will list work orders and the additional cost per work order. District Manager Teague stated that the work orders should include the address, the issue, the work order number and the close date.
iii. Noise Complaint Regarding Pumps Follow Up
There was discussion on options for reducing the noise of the pumps, including landscaping. Chair Busa wondered if there was more noise from the pumps as a result of Hurricane Ian. Clark presented the options of removing the pump to troubleshoot, which would result in no irrigation for the community, or installing a noise barrier until the pump can be removed during the rainy season. It was stated that something should be done as soon as possible. The Board decided to install a sound barrier on three sides, leaving the road open, and restore the clusia hedges.
On MOTION by Supervisor Wessler, seconded by Vice Chair Rumbold, with all in favor, the Board approved the installation of a sound barrier, not to exceed $2,500.
On MOTION by Vice Chair Rumbold, seconded by Supervisor Martel, the Board approved the installation of clusia hedges, not to exceed $5,000.
iv. Repair Quotes #105 and #113
Quote #105 was to rebuild the manifold and replace all valves at 15500 Laguna Hills Drive, and Quote # 113 was to rebuild the manifold and replace all valves at 15689 Laguna Hills Drive. Both quotes were discussed and approved.
On MOTION by Vice Chair Rumbold, seconded by Supervisor Wessler, with all in favor, the Board approved Irrigation Specialists’ Proposal #105, not to exceed $1,500, and Proposal #113, not to exceed $1,500.
B. Storm Drain Inspection Update
District Manager Teague stated that the inspection is scheduled to be completed later this month. Supervisor Cutler stated that he has recently seen inspection activity, and Vice Chair Rumbold stated that he had seen the County checking sanitary sewers this week.
C. GIS Project Update
Felipe Lemus gave a presentation which displayed the Laguna Lakes GIS map. He stated that the map application is live and running and available for the Board’s review.
Felipe described the different layers on the map and the data that is available, and some of the data entries were discussed. He will continue to add layers and data with input from District staff.
SIXTH ORDER OF BUSINESS New Business
A. Tree Loss Caused by Hotwire Trench
Photos of the damage have been sent to Hotwire, and the information has been forwarded to Hotwire’s attorney. District Manager Teague stated that it has also been submitted as a FEMA claim. Vice Chair Rumbold stated that Hotwire should be held accountable and Supervisor Martel agreed. After discussion, it was decided to pursue FEMA reimbursement and to negotiate with Hotwire to cover some of the cost of repairing the damage.
B. Damaged Fence Screen Owned by Palms of Monterey
District Manager Teague stated that Palms of Monterey had installed a new screen.
C. Homeowner Request for Tree Removal at 8810 Paseo de Valencia Street
The Board approved the tree removal.
On MOTION by Supervisor Wessler, seconded by Vice Chair Rumbold, with all in favor, the Board approved the removal of a tree at 8810 Paseo de Valencia Street, not to exceed $1,000.
D. Lake #2 Fountain Update
District Manager Teague stated that the motor is under warranty, and the new one will be installed when it is received from the manufacturer.
E. Lake #7 Fountain Update
District Manager Teague stated that the timer clock had broken down, and it has been replaced with a new digital timer clock. Bruce Given asked if it has been programmed for the correct time, and District Manager Teague will verify it.
F. Damaged Sod on Spring Mountain Way
The Board decided to grade and install sod at this location.
On MOTION by Vice Chair Rumbold, seconded by Supervisor Martel, with all in favor, the Board approved that the area at the end of Spring Mountain Way behind the clusia hedges be graded and sod installed, not to exceed $10,000.
SEVENTH ORDER OF BUSINESS Field Manager
District Manager Teague presented the Field Reports from December and January, and the following items were discussed:
A. Current Field Report
District Manager Teague stated that the Board can ask questions about the Report that they have received, and he can pass them on to Field Manager Pepin.
There was discussion, initiated by Supervisor Wessler, concerning the placement of cane toad traps on residents’ property when they request it or the CDD gives permission. Chair Busa stated that the CDD cannot spend public money on private property, and it was decided that the traps can be placed on lake easements and berm areas.
B. Other Follow Up Items
i. Hurricane Ian Clean Up
Chris reported that there are a few miscellaneous vegetation items that need to be completed, and Ramirez has been asked to complete the tasks. The items are listed in the Field Manager Report.
ii. Monument Repair Update
The repairs are scheduled to begin this week.
EIGHTH ORDER OF BUSINESS District Manager
A. FEMA Reimbursement Update
District Manager Teague provided a handout with invoices and a budget for the FEMA reimbursement request. He stated that the District has spent $83,000 to date and $128,000 will be submitted for the claim, and he answered questions about the submissions. He also stated that PDM will no longer be using the consultant for assistance with the claim, because of the added expense, and he also believes that they will not be needed. The Board had no objection.
B. FY 2024 Budget Schedule
District Manager Teague included a Budget Schedule in the packet, and he requested that the Board consider their Budget goals for Fiscal Year 2024. He stated that he will be submitting a draft Budget at the April meeting, and he explained the process of finalizing the Budget. There was discussion on lake improvements that could be included in the Budget.
NINTH ORDER OF BUSINESS Financial Statements
District Manager Teague reviewed the Financials and stated that the taxes have almost been completely collected.
A. January 2023
On MOTION by Supervisor Wessler, seconded by Supervisor Martel, with all in favor, the Board accepted the Financials for January, 2023.
TENTH ORDER OF BUSINESS Attorney
Attorney Cohen had nothing to report. District Manager Teague stated that he had received no response from the attorney who gave a presentation at the orientation, which the Board had requested that he contact, probably because he is too busy serving other communities.
ELEVENTH ORDER OF BUSINESS Engineer
There was no report from Engineer Mark McCleary.
Supervisor Martel asked about the progress on the eastern berm where the stormwater is not being disbursed correctly. District Manager Teague will get an update from Engineer McCleary and report back to the Board.
TWELFTH ORDER OF BUSINESS Supervisor Requests/Comments
Vice Chair Rumbold, and Supervisors Cutler and Wessler were impressed with the GIS map.
Vice Chair Rumbold mentioned the previously discussed Board approval before pools are installed, and the HOA agreed to this and asked for suggested language to include in the applications. There was discussion on the CDD’s authority, and it was stated that they only have authority if it negatively impacts CDD assets, including pool overflow discharge into the ponds and roof drains being directed to the lake banks. Chair Busa noted that the berm is CDD property and is important for surface water management.
THIRTEENTH ORDER OF BUSINESS Audience Comments
A resident commented that some dead palm leaves have not been removed in Pebble Beach, and the sod had not been repaired near the entrance along Beleza Way.
A resident thanked the CDD for the cane toad program and for their efforts with irrigation.
A resident thanked the CDD for their approval to repair and install sod near Spring Mountain Way. There was discussion on sod repair in other areas of the community.
FOURTEENTH ORDER OF BUSINESS Adjournment
On MOTION by Vice Chair Rumbold, seconded by Chair Busa, with all in favor, the meeting was adjourned at 6:28 p.m.
The Next Regular Meeting is March 15, 2023 at 4:30 p.m.