Meeting Minutes for December 9, 2020
Laguna Lakes
Community Development District
The regular meeting of the Board of Supervisors of the Laguna Lakes Community Development District was held at the Fairfield Inn & Suites by Marriott at 7090 Cypress Terrace, Fort Myers, Florida 33907 and also via web conference on Wednesday, December 9, 2020.
Present (or attending via web conference) and constituting a quorum were:
Jonathan Busa – Chair
Ellen Young – Vice Chair
Joyce Judas – Assistant Secretary
Mike Cutler – Assistant Secretary
Paul Rumbold, Jr. – Assistant Secretary
Also present (or attending via web conference) were:
Cal Teague – District Manager
Christopher Dudak – Assistant to the District Manager
Nancy Dudak – Premier District Management (PDM)
Residents
The following is a summary of the discussion and actions taken at the Laguna Lakes Community Development District (CDD) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Post-Election Supervisors Oath of Office
The Oath of Office was read into the Minutes by Supervisors Judas and Cutler.
SECOND ORDER OF BUSINESS Call to Order & Roll Call
The meeting was called to order and Cal Teague, District Manager, called the roll. All Board members were present, with several members attending via telephone due to the Covid-19 virus. Also in attendance were Christopher Dudak, Assistant to the District Manager, and Nancy Dudak, Premier District Management (PDM).
On MOTION by Supervisor Rumbold, seconded by Vice Chair Young, with all in favor, the Board voted to allow Supervisors Cutler and Judas to attend via telephone due to the Covid-19 virus.
THIRD ORDER OF BUSINESS Board Reorganization Resolution 2021-01
A Resolution requiring Board reorganization after the election was required. Jonathan Busa was nominated to continue as Chair, Ellen Young was nominated to continue as Vice Chair, and the remaining Supervisors were nominated as Assistant Secretaries for signing purposes. They also discussed having Cal Teague remain as Secretary and Treasurer, and Jennifer Miller as Assistant Treasurer.
On MOTION by Supervisor Judas, seconded by Supervisor Rumbold, with all in favor, the Board voted for Jonathan Busa as Chair, Ellen Young as Vice Chair, the remaining Supervisors as Assistant Secretaries, Cal Teague as Secretary and Treasurer, and Jennifer Miller as Assistant Treasurer as part of the Board Reorganization Resolution 2021-01.
FOURTH ORDER OF BUSINESS Approval of the Agenda
The Agenda was approved as presented.
FIFTH ORDER OF BUSINESS Audience Comments on Agenda Items
There being none, the next Order of Business followed.
SIXTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Meeting Minutes from October 28, 2020
The Meeting Minutes from October 28, 2020 were reviewed.
On MOTION by Supervisor Rumbold, seconded by Supervisor Judas, with all in favor, the Meeting Minutes from October 28, 2020 were approved as submitted.
SEVENTH ORDER OF BUSINESS Old Business
A. CDD/HOA Berm Issues Logs
The District Manager stated that a Tiki statue on the berm will be handled by sending a letter to the property owner. If not removed, it will be moved to the nearest property.
B. Berm Landscaping Plan Update
i. Berm behind 8709 Spring Mountain Way Update
The District Manager said that JVM reported that the project is scheduled to be completed during the week of December 7th to make the property resemble the rest of the berm.
C. Irrigation Wet-Check Program Update
The District Manager received a report from Tad Kring of Irrigation Specialists that everything is operating correctly. It was clarified that the landscapers are doing wet checks.
D. Fountain Surge Protector Update
West Coast Electrical reported that all the fountain controllers will have surge protectors by the end of December, according to the Field Manager.
E. Irrigation Lake Float Switch Software Update
The District Manager reported this has not been completed but it is on the schedule to be done.
EIGHTH ORDER OF BUSINESS New Business
A. Retaining Wall & Rip Rap for Two Catch Basins on Laguna Hills Drive Proposal
The Board asked for a proposal for the retaining wall and rip rap for two catch basins on Laguna Hills Drive. Conidaris Builders submitted a proposal to install two small concrete walls behind the catch basins at 15300 and 15440 Laguna Hills Drive. They would lay filter fabric and also apply rip rap around each catch basin. The proposal also included cleaning out the catch basin at 15508 Laguna Hills Drive. The District Manager said it would be improved by installing low growing plants behind the new walls. Supervisor Cutler asked about the role of the landscapers in maintaining the area, and the Chair stated that each parcel will then address it with their landscaper.
On MOTION by Supervisor Rumbold, seconded by Vice Chair Young, with all in favor, the Board authorized Conidaris Builders to install two small concrete walls behind the catch basins at 15300 and 15440 Laguna Hills Drive. They will lay filter fabric and also apply rip rap around each catch basin. They will also clean out the catch basin at 15508 Laguna Hills Drive for a project total of $4,895. The Chair said that the Field Manager will add some low growth plants to the area in January.
B. Annual Palm Tree Pruning Along Perimeter Berm Proposals
There were two proposals for the palm tree pruning. Ramirez proposed cutting the 450 trees for $9,000 ($20 per tree), and JVM came in at $8,100 ($18 per tree). Supervisor Cutler inquired about the bidding process. It was stated that JVM did the job last year and it was not satisfactory.
On MOTION by Supervisor Judas, seconded by Supervisor Cutler, with all in favor, the Board approved Ramirez to prune 450 palm trees for $9,000.
C. Annual Mulching Along Perimeter Berm Proposal
The District Manager stated that Everglades Pine Straw, who did the annual mulching last year, has been the cheapest contractor for the last several years. The Board discussed the proposal for $11,695.30 for laying pine straw mulch along the interior and exterior berms.
On MOTION by Supervisor Rumbold, seconded by Supervisor Cutler, with all in favor, the Board approved Everglades Pine Straw to lay pine straw mulch along the interior and exterior berms for $11,695.30. The Board would like the Field Manager to schedule it after the tree maintenance and berm work are completed.
D. Semi-Annual Dead Areca Palm Frond Clean-Up Proposal
The District Manager stated that it has been six months since the palm frond maintenance was done by Ramirez for $2,400. The Board discussed laying the new mulch after the palm fronds are trimmed.
On MOTION by Supervisor Rumbold, seconded by Supervisor Cutler, with all in favor, the Board approved having Ramirez trim the dead areca palm fronds along the south berm for $2,400 before the pine straw mulch installation.
E. Lake 8 – Resident Vegetation Request Near Overflow Equipment
A homeowner requested that vegetation near the overflow equipment by his home at Pebble Beach be cleaned out. Specifically, he wants tree stumps from recently removed trees be ground down along with the removal of overgrown vegetation. The original vegetation was planted by Pebble Beach. The Board suggested the homeowner reach out to Pebble Beach sub association to ask what they want done in that area.
NINTH ORDER OF BUSINESS Lake Maintenance
The Field Manager’s report indicates that the lakes are in good shape. Some recently planted canna was reported to be floating which will be addressed by Lake & Wetland Management.
TENTH ORDER OF BUSINESS
A. Field Management Report for November
The Field Manager’s report was reviewed and comments or requested action is as follows:
- The Field Manager reported that he did not observe any plecos in the lakes.
- It was asked if there is algae on Lake 4, and it has not been observed.
- “No fishing” signs will be repositioned.
- There are some coconuts in the lakes. The Chair stated that the homeowners with coconut trees should be responsible for having them removed from trees. They need to be removed from the lakes by Alliant or the Field Manager.
- Irrigation Specialists is to remove the Balsam apple at the pump station and send pictures when completed.
- The catch basins look good and are functioning well.
- There is muck and vegetation in the rip rap around the basins.
- Supervisor Cutler said at the small lake by Pebble Beach, a timer needs to be adjusted. Supervisor Young reported a timer needs to be adjusted at Lake 6.
- It was requested that a letter be sent to 8960 Paseo de Valencia regarding the paint dumped on the last berm.
B. Work Orders for Approval
There being none, the next Order of Business followed.
C. Other Follow-Up Items
There being none, the next Order of Business followed.
ELEVENTH ORDER OF BUSINESS District Manager
A. FEMA Reimbursement Update
The District Manager stated that he received the final check for reimbursement which was less than $9,000 and has a conference call with them about the closeout.
TWELFTH ORDER OF BUSINESS Financial Statements
A. October & November 2020
The Financial Statements for October and November 2020 were discussed.
On MOTION by Vice Chair Young, seconded by Supervisor Rumbold, with all in favor, the Board accepted the Financial Statements for October and November 2020 as presented.
THIRTEENTH ORDER OF BUSINESS Attorney
The District Manager asked the Attorney about quorum requirements concerning meeting locations. The Chair said he thinks the library may open soon, and believes the hybrid model of having some people meet in person and some attend virtually is the best situation at this time.
FOURTEENTH ORDER OF BUSINESS Engineer
There being none, the next Order of Business followed.
FIFTEENTH ORDER OF BUSINESS Supervisor Requests and/or Comments
There being none, the next Order of Business followed.
FOURTEENTH ORDER OF BUSINESS Audience Comments
There being none, the next Order of Business followed.
FIFTEENTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Supervisor Rumbold, seconded by Chair Busa, with all in favor, the meeting was adjourned at 5:33 p.m.
Next Meeting: January 27, 2021 at 4:30 p.m.