Laguna Lakes
Community Development District

The regular meeting of The Board of Supervisors of the Laguna Lakes Community Development District was held at the Laguna Lakes Clubhouse, 15250 Lakes of Laguna Boulevard, Fort Myers, Florida and also via web conference on Wednesday, April 19, 2023.

Present or attending via web conference and constituting a quorum were:

Jonathan Busa – Chair
Paul Rumbold, Jr. – Vice Chair
Michelle Martel – Assistant Secretary
Mark Wessler – Assistant Secretary
Mike Cutler – Assistant Secretary

Also present or attending via web conference were:

Cal Teague – District Manager, Premier District Management (PDM)
Felipe Lemus – Florida GIS Solutions
Melissa Gindling – Project Specialist, PDM
Residents

The following is a summary of the discussion and actions taken at the Laguna Lakes Community Development District (CDD) Board of Supervisors regular meeting.

The meeting was called to order and all Board members were present. Also in attendance were Cal Teague, the District Manager, Several Residents, and Melissa Gindling from PDM. Felipe Lemus of Florida GIS Solutions attended via web conference.

Add 4Dvi Lee County Registered Voters as of 4/15/2023
Add 4Dvii Attorney Fee Adjustment

Chuck Scarsfield commented that some irrigation sprinklers have been running continuously for a week.

Rudy Bailey commented that irrigation costs could be lessened, because our vendor, Ramirez, could fix minor issues.

A Resident commented that sprinklers in Pebble Beach have been running continuously.

A. Items to be Pulled for Discussion

Pull Items Diii and Div

B. Motion to Approve Consent Items

C. Consideration of Items Pulled for Discussion

Item Diii was pulled. Item Div was discussed.

D. Consent Items

i. Draft Meeting Minutes for March 15, 2023

This was included in the packet, and there were no changes.

ii. Financial Statements for March 2023

This was included in the packet, and there were no questions.

iii. April Field Report

Page 3 of the Field Report noted that Terra Nova had completed some plant installations around Lake 8. The Board does not remember requesting or approving this, and wondered what the history was. Staff will ask Chris to follow up.

iv. Estimate to Replace Sod on Belleza Way

Vice Chair Rumbold asked if approving the consent items meant that the sod estimate will be signed and approved, and District Manager Teague clarified that approval meant that the estimate would be signed and approved and sent to the vendor.

v. FEMA Reimbursement Update

This was included in the packet, and there were no questions.

vi. Lee County Registered Voters as of 4/15/2023

District Manager Teague presented the registered voters of the District, which is required by statute to be in the meeting minutes. The District has 987 registered voters as of 4/15/2023.

vii. Attorney Fee Adjustment

This was included in the packet, and there were no questions.

A. Irrigation

District Manager Teague stated that Irrigation Specialists had terminated their contract without notice. Staff had prepared bid specifications and advertised, but no bids have been received. After following up with potential vendors, staff received feedback that the bid specs were too complex, and the vendors didn’t have enough workers to take on another community.

i. Presentations by Irrigation Maintenance Vendors

There were no presentations.

ii. Discussion of Irrigation Contract

District Manager Teague stated that No Limit is the temporary vendor, who charges $65 an hour, which is less than what Irrigation Specialists charged. He also stated that Ramirez is handling the valve shut offs, if he is on property.

District Manager Teague stated that Irrigations Specialists will not be receiving final payment until they provide staff the requested data belonging to the community on several invoices.

iii. Work Orders Log

An excerpt of the log was included in the packet. Currently, Diana at the Clubhouse is sending work orders to staff and they are then forwarded to the temporary contractor. Staff is updating the log with the issues that have been resolved as they are received.

iv. Noisy Pump Follow Up

The Board had previously approved a noise barrier option, but the estimate received from Field Manager Pepin came in higher than the previously approved amount. Vice Chair Rumbold stated that this needs to be resolved before the next meeting. The Board asked Ed Napier to determine if the pump needs any maintenance, but if there are no solutions presented, then the installation of a noise barrier is approved.

v. Irrigation Maintenance Proposals

No Limit is the current temporary vendor that is being used. Ramirez is handling valve shut offs. Ed Napier is the contractor servicing the pumps. Chair Busa asked what the current procedure is for reporting an issue, and it was stated that it is reported to the office and a work order is created. He stated that the work order method should be better advertised so residents know how to report issues. It was stated that there is no set pricing and a temporary contract with Ramirez should be drawn up to formalize expected tasks and payment. After discussion, the Board authorized District Manager Teague to negotiate rates and a description of jobs to establish contracts with No Limit, Ed Napier, and Ramirez.

The proposed arrangement would be:

Ed Napier is responsible for pump maintenance
Ramirez is responsible for valve shut offs and possibly valve box repairs
No Limit is responsible for weekly maintenance and major repairs
Ramirez or No Limit are available for emergency calls

It was also noted that this is temporary, and it may be more beneficial to have one vendor handle these issues in the future.

District Manager Teague also noted that he is holding the remaining payments for Irrigation Specialists, until they provide the information that has been requested, which belongs to the CDD.

B. Sod on Spring Mountain Way Follow Up

The sod project is pending until the paver path has been installed. Supervisor Martel stated that the contractor installing the pavers has been paid, but the supplies for the project will not be available for several months.

C. GIS Project Update

Felipe Lemus presented the recent updates to the GIS map, including the main irrigation lines and gate valves. He stated that several layers of information have been added, and he demonstrated how it is possible to draw and make notes in the program. He also stated that the map can be accessed through an application on a phone, and on a website. He stated that they are continually adding data, including the locations of signage and the maintenance areas of the CDD property. Supervisor Cutler asked about information on electrical, and Felipe stated that if the AutoCAD data file for Hotwire is provided, he can add this to the map.

D. East Berm Regrading Follow Up

District Manager Teague reported that Engineer McCleary has started the survey, and when it is complete, it will be forwarded to Field Manager Pepin, who will then obtain estimates.

A. Perimeter Palm Tree Pruning

The palm trees haven’t been trimmed for approximately a year, because Hurricane Ian delayed the project. It is usually completed in November, but the Board decided to have them trimmed now, and trim them again in the fall, if needed. They asked Chris to obtain quotes by the next meeting. Supervisor Martel recommended contacting ABC Tree for an estimate.

B. Wall Pressure Washing Proposals

There were two proposals presented, which include Triple Crown at the cost of $6,495 and The Pressure Guys at $13,200. The Board chose Triple Crown.

C. Hurricane Ian: Shoreline Repair Estimate

Lake banks were uplifted in 3 locations, because the trees on the shorelines fell over as a result of the hurricane. The Board approved a proposal from Pristine Lakes. District Manager Teague noted that the cost will be submitted to FEMA for reimbursement.

District Manager Teague presented Field Manager Pepin’s report on the following:

A. Follow-up Items

i. Hurricane Ian Clean Up

District Manager Teague reported that some shrub stumps in the areas where the fence repairs will be completed are scheduled to be removed next month. The fence installation should be finished by late June or early July.

A. FY 2024 Draft Budget

The draft Budget was in the packet, and District Manager Teague stated that a tentative Budget needs approval by June 15, 2023, and expenditures can be amended, but not assessments increasing. He stated that the next step is the development of a resolution approving the draft Budget, and setting a public hearing for adoption of the final Budget, and he will present a resolution at the next meeting.

He also stated that the CDD’s first application has been submitted to FEMA.

B. Audit Scope Letter

The auditors submitted the letter for the Board’s information, and District Manager Teague stated that the selection process for new auditors will begin at the next meeting.

District Manager Teague reported that Attorney Cohen is working with staff on the termination of the Irrigation Specialists’ contract.

The report from Engineer McCleary had been presented earlier in the meeting.

Supervisor Martel commented that the corner lots along Spring Mountain Way are not receiving enough irrigation. She also noted that vegetation was lost behind the monuments due to the hurricane, and it needs to be replaced. The Board asked Chris to investigate, and staff will add it to the FEMA claim, if possible. In addition, she stated that they still need a map for the property around the pumps to ascertain if it belongs to the CDD. Chair Busa stated that the area in question is controlled by the LLCA, and they should be contacted.

Supervisor Wessler stated that he will be unable to attend the next meeting.

A resident commented that they had been turning off the stuck valves in their yard, and sometimes the issue resolves itself. Although this may be successful at times, Chair Busa stated that the Board would like the residents to contact Alliant.

Bruce Given asked for clarification on the sod estimate.

Rudy Bailey wondered if there is anything that can be done before the hurricane season to prevent flooding. Chair Busa stated that the CDD can coordinate with the ARC, the Master, and the sub-associations to ensure that the stormwater system is clear, and that any changes that affect the swales and berms have been resolved.

The Next Regular Meeting is May 17, 2023 at 4:30 p.m.