Draft Meeting Minutes for October 27, 2021
Community Development District
The regular meeting of The Board of Supervisors of the Laguna Lakes Community Development District was held at the Lakes Regional Library, 15290 Bass Road, Fort Myers, Florida and also via web conference on Wednesday, October 27, 2021.
Present (or attending via web conference) and constituting a quorum were:
Jonathan Busa – Chair
Ellen Young – Vice Chair
Mark Wessler – Assistant Secretary
Paul Rumbold, Jr. – Assistant Secretary
Mike Cutler – Assistant Secretary
Also present (or attending via web conference) were:
Cal Teague – District Manager, Premier District Management (PDM)
Tad Kring – Irrigation Specialists
Sarah Pinto – Irrigation Specialists
Maggie Sarver – Tucor
Mark Grenert – Tucor
Christopher Dudak – Client Services Manager, PDM
The following is a summary of the discussion and actions taken at the Laguna Lakes Community Development District (CDD) Board of Supervisors roads regular meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The meeting was called to order and all Board members were present, with Chair Jonathan Busa attending via web conference. Also in attendance were Cal Teague, the District Manager, and Tad Kring and Sarah Pinto from Irrigation Specialists. Participating via web conference were Maggie Sarver and Mark Grenert from Tucor, and Christopher Dudak of PDM.
On MOTION by Supervisor Rumbold, seconded by Vice Chair Young, with all in favor, the Board agreed to allow Chair Busa to attend the meeting via web conference, with Vice Chair Young acting as chair for the meeting.
SECOND ORDER OF BUSINESS Approval of the Agenda
On MOTION by Supervisor Wessler, seconded by Supervisor Cutler, with all in favor, the Agenda was approved as presented.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no audience comments on the Agenda items.
FOURTH ORDER OF BUSINESS Approval of Draft Meeting Minutes
A. Draft Meeting Minutes for September 22, 2021
As to Draft Meeting Minutes for September 22, 2021, Line item 26 was revised before the meeting at the request of Supervisor Cutler. He had asked if the contract had been signed, and at what date, the point being that an increase can only become effective after an executed contract is in place. As of the meeting date, the contract had not been executed. Supervisor Cutler contended that a pay increase cannot go into effect prior to an executed contract.
On MOTION by Supervisor Wessler, seconded by Supervisor Rumbold, with all in favor, the Draft Meeting Minutes for September 22, 2021 were approved as amended.
FIFTH ORDER OF BUSINESS Old Business
A. Irrigation Report
- Tad summarized the history of the irrigation system. He stated that they selected Tucor thirteen years ago as the best company to replace the old system, because Tucor would help eliminate problems in the old system.
- Tad reported that Engineer McCleary is updating the base maps in a CAD program, so Tad can complete a system map. They are not as-builts, but can be described as “as-founds”.
- Sarah Pinto will be developing a tracking system that details the work orders that are reflected in the invoices, so the Board can receive more information.
- Tad stated that the chlorine tanks have still not come, so he has devised a process where he can use a tank that he has acquired to manually inject chlorine during the flush outs. He noted that the snails have been greatly reduced because of the flush outs.
i. Tucor Representative Presentation
Maggie Sarver and Mark Grenert from Tucor gave a presentation defining what the current computer system does and what the new software can do. They also answered questions from the Board:
- They stated that updated software will soon be available, which will make the system more effective.
- Training videos explaining the new software are being prepared, which will be available on You-Tube.
- The current TWI controller is 20 years old. This RealNet software is the remote service for the controller which uses a Java-based manager.
- The new software, Cycle Manager Plus, will replace the Java-based manager.
- Answering a Board member’s question, Maggie stated that the new system is secure from hackers. It does not use duel authentication, but it is a standard https connection, which is more secure than wifi.
- The Supervisors would like to get read only access to the reports without the risk of changing programmed systems. Maggie stated that this could be done, but mobile access would not be available.
- The Board also inquired about Tad and his team’s access to the remote control system, the software’s reporting capability, and if flows can be monitored to each controller. The Tucor representatives stated that it could not be installed inline, because too many places would need them. They would have to be close to the pump.
- Maggie stated that they could possibly provide an app free of charge to Tad in his invoices to assist him in reporting errors. Maggie also stated that the data could be exported into a csv. This would not be pulled at the zone level, because it would need advanced firmware, which would entail a cost.
- Maggie explained what the cost would be for the new software.
- Supervisor Cutler explained from his expertise that the new software would have 5G capability. He sees it as necessary to replace 3G, because 3G is becoming obsolete. He also stated that Java is on the way out.
- The Board would like a proposal for the new software at the next meeting.
SIXTH ORDER OF BUSINESS New Business
A. Easement Encroachment Waiver Discussion
The Board discussed a request from the LLCA ARC, asking that a resident be allowed to place a garbage pad on his property, which might encroach into the CDD property. The resident would like it placed there for medical reasons. Comments about this placement included concerns about rodents, the view from other houses, odors, hurricane risks, and setting a bad precedent. Audience members stated that the LLCA did not want to approve it, but they believed that they had to approve it. The Board decided not to allow this encroachment.
On MOTION by Supervisor Rumbold, seconded by Supervisor Cutler, with all in favor, the Board agreed to deny the request for placing a garbage pad which would encroach into the Lake Maintenance Easement.
Chair Busa left the meeting at 5:57 pm.
SEVENTH ORDER OF BUSINESS Field Manager
A. Current Field Report
District Manager Teague summarized the report and the following items were discussed:
- There are submerged weeds on Lakes 3&5, and Field Manager Pepin will have the contractor take care of this. It was noted that the chara cannot be sprayed without damaging the spike rush.
- The fountain timers will be adjusted for daylight savings time in early November.
- There are issues with algae on Lake 2.
- An oak tree is encroaching on the wall at 15390 Laguna Hills Drive. Field Manager Pepin will monitor it and ask the resident to remove it if there is damage to the wall.
- A letter will be sent to the owner on 15640 Laguna Hills Drive asking that pool pavers be removed.
- Field Manager Pepin will discuss with the contractor the lack of maintenance on the eastern berm.
i. Lakes Maintenance
This was covered in the Field Report.
B. Work Orders for Approval
There were no work orders needing approval.
C. Other Follow-up Items
i. Muck Analysis Update/Lime Rock Proposal
Gonzalo reported that Lake and Wetland Management has received estimates for the lime rock and are waiting on Solitude to approve the proposal before sending it to the Board.
ii. Cane Toad Removal Update
- The current total of cane toads removed is 286. There are still traps throughout the community, including near the roadways and condos. There have not been any tadpoles seen, and Field Manager Pepin believed that this is not the season for tadpoles. They may remove the tadpole traps for now.
- Supervisor Cutler would like to address the rat problem in the future.
iii. Landscaping Project New Proposal
- Ramirez Landscaping had been asked for a proposal to replace dead vegetation, or vegetation in poor condition, along the eastern berms and to replace several sections of dead sod. The cost for this is $10,081. Another request was removing and replacing a dead foxtail palm, with a cost of $750. In addition, there was a request to remove and replace the section of ficus that is leaning toward the perimeter fence near the guardhouse. The cost for this project is $900. The total cost for all these requests is $11,731.
- The Board approved the proposal, but does not want the sod removed or replaced. This can be visited again before the next rainy season. This will remove $4,000 from the proposal.
On MOTION by Supervisor Wessler, seconded by Vice Chair Young, with all in favor, the Board accepted the proposal of replacing dead vegetation, or vegetation in poor health, along the exterior berms, removing and replacing a dead foxtail palm, and removing and replacing the section of ficus leaning toward the perimeter fence near the guardhouse, except for the part of the proposal that sod be removed and replaced, with the revised cost of $7,731.
iv. New Fishing Spot Update
Lake and Wetland Management has sprayed the area recently, and Field Manager Pepin will verify this at his next inspection.
EIGHTH ORDER OF BUSINESS District Manager
A. Demand for FPL Reimbursement Update
Attorney Cohen sent a demand letter for the invoice specifying that $4,162 needs to be paid.
B. Arbitrage Report August 23, 2021
District Manager Teague reviewed the report, and the negative arbitrage is over $11,000. The report is a requirement of the IRS code to ensure earned interest from debt funds is less than the interest being paid to the bond holders.
NINTH ORDER OF BUSINESS Financial Statements
A. September 2021
- Supervisor Cutler had some questions which were answered before the meeting.
- He also requested that invoices be submitted more quickly by the vendors.
- Supervisor Cutler additionally commented that he would like the Financials reported with an accrual of expenses, not on a cash basis. He suggested that a formal PO system be used. If a PO system could not be used, the invoices tied to Field Manager Pepin’s report could be tracked, identifying when a proposal is issued, and then verified when the invoices were paid.
- The Board accepted the Financials as presented.
On MOTION by Vice Chair Young, seconded by Supervisor Cutler, with all in favor, the Board accepted the Financials as presented.
TENTH ORDER OF BUSINESS Attorney
There is nothing to report from Attorney Andy Cohen.
ELEVENTH ORDER OF BUSINESS Engineer
A. Irrigation System As-builts
This is in process, as reported previously in the meeting.
TWELFTH ORDER OF BUSINESS Supervisor Requests/Comments
- Supervisor Wessler requested that Field Manager Pepin get mulch quotes for December. He commented that the eastern berm did not get mulched last year.
- Vice Chair Young agreed that the mulching should be done before the holidays. She also asked if the District needs to power wash the walls. Field Manager Pepin will be asked to get bids, and this will be discussed at the next meeting.
- Supervisor Rumbold apologized for interrupting Chair Busa earlier in the meeting.
THIRTEENTH ORDER OF BUSINESS Audience Comments
There were no Audience Comments.
FOURTEENTH ORDER OF BUSINESS Adjournment
On MOTION by Supervisor Rumbold, seconded by Vice Chair Young, with all in favor, the meeting was adjourned at 6:22 p.m.
The Next Regular Meeting is December 8, 2021 at 4:30 p.m.