Meeting Minutes
November 15, 2019
Port of the Islands
Community Improvement District
The meeting of the Port of the Islands Community Improvement District was held on Friday November 15, 2019 at 9 a.m. at the Orchid Cove Community Center on 25005 Peacock Lane in Naples, Florida 34114.
Present and constituting a quorum were:
Tony Davis – Chair
Russell Kish – Vice Chair
Norine Dillon – Assistant Secretary
Teri O’Connell – Assistant Secretary
Kathryn Kehlmeier – Assistant Secretary
Also present were:
Cal Teague – District Manager
Dan Cox – District Attorney
Ron Benson – District Engineer
Robert Soto – Soto’s Lawn Service
Mitch Gilbert – Florida Utility Solutions (FUS)
The following is a summary of the discussion and actions taken at the Port of the Islands Community Improvement District (CID) Board of Supervisors meeting.
| FIRST ORDER OF BUSINESS | Call to Order and Roll Call |
The meeting was called to order and the District Manager called roll. All Board members were present. Also present were District Attorney Dan Cox, District Engineer Ron Benson, Robert Soto from Soto’s Lawn Service and Mitch Gilbert from Florida
Utility Solutions.
| SECOND ORDER OF BUSINESS | Approval of the Agenda |
The Agenda was approved as presented.
On MOTION by Supervisor Kehlmeier, seconded by Chairman Davis, with all in favor, the Agenda was approved as presented.
| THIRD ORDER OF BUSINESS | Audience Comments on Agenda Items |
There being none, the next Order of Business followed.
| FOURTH ORDER OF BUSINESS | Meeting Minutes |
A. Regular Meeting Minutes from October 18, 2019
The Meeting Minutes were presented and the Board asked for corrections as follows:
- Towards the bottom of the paragraph for line 33, “the Newport median” will replace “in this area”.
- The dollar amount needs to be amended to say “$4100” on line 38.
- The word “for” needs to be added before “Mr. Benson” on line 61.
On MOTION by Supervisor Dillon, seconded by Chairman Davis, with all in favor, the Meeting Minutes for October 18, 2019 are accepted as amended.
| FIFTH ORDER OF BUSINESS | Utility Operations |
A. Report for October
Mitch Gilbert was present at the meeting to give his report as follows:
- Lee County Electric is having the power lines repaired.
- The motor on well number one had to be replaced last month.
- A sewer line broke on Eveningstar Cay but it has been repaired.
- The fire hydrant painting was completed last week.
- The leak at the plant that was discussed last month is fixed. However, now there is a large irrigation leak at the plant which they are currently working on fixing.
B. Contract Amendment
The contract amendment to extend the contract with Florida Utility Solutions for another three years with no increases was discussed briefly. Then maintenance cap on page 11 of the original contract with Florida Utility Solutions was discussed and it was brought to the Board’s attention that they do not pay F.U.S. $20,000 for maintenance per year per this section of the contract. Therefore, the Board decided to remove this section and as such the Attorney edited the contract amendment to remove section 4.5 from the original contract with F.U.S..
| SIXTH ORDER OF BUSINESS | Landscape Maintenance |
A. November Notes
Robert Soto was present at the meeting to give his report as follows:
- Mr. Soto discussed the new home on Newport Drive and the median their contractor damaged by driving over it. He stated that the contractor still has not contacted him after he gave him his card last month. It was discussed that the contractor cannot create a driveway through the median without CID permission as it is CID property. The Board asked that the District Manager contact the contractor.
- The exotic tree previously identified will be removed next week by his staff.
- Another pot at the Newport Drive entrance was hit by a car. He is going to dispose of the pot and transplant the plant in the median.
- A light is out at the main entrance for Newport Drive and he will be replacing it soon.
- Cays Drive median should be complete within a week and a half.
- One of the Canary Palms on Cays Drive might have Palm Weevil, so they are monitoring it closely to prevent an infestation.
| SEVENTH ORDER OF BUSINESS | District Manger Report |
A. Financial Statements for Period Ending October 31, 2019
After brief discussion, the Financial Statements were accepted.
On MOTION by Supervisor Dillon, seconded by Chair Davis, with all in favor, the Board accepted the Financial Statements for October 31, 2019 as presented.
B. ADA Website Compliance
The District Manager updated the Board that the website should be ready before the next Board meeting.
C. FEMA Reimbursement
The District Manager updated the Board on the status of the reimbursement from FEMA.
| EIGHTH ORDER OF BUSINESS | Field Manager Report |
A. Field Report for November
The Field Report was discussed briefly with no questions or comments.
I. Other Follow Up Items
There being none, the next Order of Business followed.
| NINTH ORDER OF BUSINESS | Engineer Report |
A. SFWMD 5-Year Report Renewal Update
District Engineer Ron Benson stated that the Report is almost complete.
B. Options for Drainage Swale Maintenance
Mr. Benson stated that he will have something prepared for this topic by the next Board meeting. He also stated that his staff is currently creating a Sanitary Sewer Collection System Maintenance Manual.
| TENTH ORDER OF BUSINESS | Attorney’s Report |
A. Parcel 13 Water Frontage Update
It was reported that there is nothing new to discuss on this topic.
| ELEVENTH ORDER OF BUSINESS | Old Business |
A. Statewide Mutual Aid Agreement
After brief discussion, the Board adopted Resolution 2020-01 approving the Statewide Mutual Aid Agreement.
On MOTION by Supervisor Dillon, Seconded by Supervisor Kehlmeier, with all in favor, the Board approved Resolution 2020-01 adopting the Statewide Mutual Aid Agreement.
B. Lake Maintenance and Littoral Planting Updates
The District Manager stated that the planting will begin January 1st. The contractor has been made fully aware that the Board would like to know when and what time they will be on site for this project.
C. Fire Hydrant Painting Update
It was reported that this project is complete.
D. Concrete Repair Update
It was reported that these repairs have been completed. However, it was discussed that several residents marked additional repair areas not approved by the Field Manager. One homeowner even destroyed an area in front of his home in hopes of having it repaired but was caught in the act by the contractor. As this homeowner has created a trip hazard, the area is to be repaired and the homeowner billed. The Board asked that a letter be sent by the Attorney to this homeowner.
| TWELFTH ORDER OF BUSINESS | New Business |
There being none, the next Order of Business followed.
| THIRTEENTH ORDER OF BUSINESS | Supervisor’s Request and/or Comments |
Supervisor Kehlmeier stated that Mrs. Ferguson from the hotel contacted her regarding the grassy area between the tennis court and Newport Drive as the grass is dead and she was wondering if this is CID property. Research will have to be done to determine if this is CID property.
| FOURTEENTH ORDER OF BUSINESS | Audience Comments |
There being none, the next Order of Business followed.
| FIFTEENTH ORDER OF BUSINESS | Closed Session |
A. Marina Owners Pending Litigation
The Attorney advised that a closed session was not necessary and a clerk of court was not present to take minutes for a closed session. The Attorney advocated for an informal sit down mediation meeting to try to resolve the lawsuit.
| SIXTEENTH ORDER OF BUSINESS | Adjournment |