Draft Meeting Minutes for November 15, 2023
Community Development District
The regular meeting of The Board of Supervisors of the Laguna Lakes Community Development District was held at the Laguna Lakes Clubhouse, 15250 Lakes of Laguna Boulevard, Fort Myers, Florida and also via web conference on Wednesday, November 15, 2023.
Present and constituting a quorum were:
Jonathan Busa – Chair
Paul Rumbold, Jr. – Vice Chair
Michelle Martel – Assistant Secretary
Mark Wessler – Assistant Secretary
Mike Cutler – Assistant Secretary
Also present were:
Cal Teague – District Manager, Premier District Management (PDM)
Melissa Gindling – Assistant District Manager, PDM
Vickie Rose – Resident
Rudy Bailey – Resident
Aaron Smith – Insight Irrigation
The following is a summary of the discussion and actions taken at the Laguna Lakes Community Development District (CDD) Board of Supervisors regular meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The meeting was called to order and all Board members were present, with Supervisor Cutler attending remotely. Also in attendance were Cal Teague, the District Manager, Melissa Gindling, the Assistant District Manager, and Several Residents, including Vickie Rose and Rudy Bailey. Attending remotely was Aaron Smith from Insight Irrigation.
On MOTION by Vice Chair Rumbold, seconded by Chair Busa, with all in favor, the Board approved the attendance of Supervisor Cutler remotely.
SECOND ORDER OF BUSINESS Approval of the Agenda
On MOTION by Supervisor Martel, seconded by Supervisor Wessler, with all in favor, the Agenda was approved, as presented.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments on Agenda items.
FOURTH ORDER OF BUSINESS Consent Agenda
A. Items to be Pulled for Discussion
No Items were pulled.
B. Motion to Approve Consent Items
On MOTION by Vice Chair Rumbold, seconded by Supervisor Martel, with all in favor, the Board approved all of the Consent Items.
C. Consideration of Items Pulled for Discussion
D. Consent Items
i. Draft Regular Meeting Minutes for October 18, 2023
ii. Financial Statements for October 2023
iii. November Field Report
iv. Irrigation Work Orders Log
FIFTH ORDER OF BUSINESS Old Business
i. Irrigation Maintenance Process Concerns
District Manager Teague stated that staff is spending significant time on irrigation work orders and the phone line, which is not in PDM’s contract, and they need to be compensated for the additional work. There was discussion on the history of handling work orders and options for streamlining the process. District Manager Teague stated that they will present a proposal for the extra work at the next meeting, and the Board wants to ensure that an effective system is established by the end of the year.
Also, Tucor has expressed their dissatisfaction with non-certified individuals working on the irrigation system, and District Manager Teague mentioned that the attorney advised that volunteers should not be working on or maintaining the system. Supervisor Cutler noted that he has only been observing and logging system components and not making adjustments to the system. He also noted that he is almost 25% complete with logging the decoder information and hopes to finish by the end of the year. Supervisor Martel mentioned that Monterey has some volunteers willing to help log the information in that neighborhood.
ii. Irrigation System Analysis Update
District Manager Teague stated that the engineering firm Hole Montes provided a proposal for conducting an analysis of the irrigation system for the whole community, including the pump stations, which was included in the packet. Also specified in the proposal is completing the analysis in 5 stages. Supervisor Cutler asked if the Engineers could provide suggestions for controlling the snails that are coming from the lakes. The total estimated budget for the analysis is $17,750.
On MOTION by Vice Chair Rumbold, seconded by Supervisor Wessler, with all in favor, the Board approved Hole Montes to conduct an analysis of the irrigation system, not to exceed $17,750.
iii. Snail Treatment Follow-up
District Manager Teague stated that Insight Irrigation has completed the first system flush and sent over their report, which included their analysis of the system. Aaron Smith from Insight Irrigation joined online and gave an overview of his report. He noted that the entire system has issues, including an undersized pump station and pipes that are the wrong size to distribute water effectively. He made several suggestions, including the installation of filters and initiating a monitoring program. He felt that this would allow the system to be managed rather than only reacting to problems. Mr. Smith gave an overview of the components of a good system and how it should function.
After discussion the Board decided to withdraw the previous motion for an engineering analysis and obtain a proposal from Insight Irrigation, which they can consider along with the proposal from Hole Montes. They also asked Supervisor Wessler to work with staff in analyzing the proposal from Insight Irrigation on the project.
On MOTION by Vice Chair Rumbold, seconded by Supervisor Martel, with all in favor, the Board approved the withdrawal of the motion for an engineering analysis, which will be reconsidered at a future time.
iv. Irrigation Schedule Follow-up
Supervisor Cutler is working on this project, and he stated previously in the meeting that he hopes to have the data assembled by the end of the year.
v. Irrigation Times for Monterey and Corner Lots
This was tabled until the Board could review the other proposal from Insight Irrigation.
vi. Update on Additional Zones at 9250 Paseo De Valencia
District Manager Teague stated that staff asked No Limit to provide a proposal for this work, but it has not been received as of yet. The Board decided to table this issue.
vii. Online Monitoring Proposal
This was also tabled until the Board could review the proposal from Insight Irrigation.
B. Hardwood Tree Trimming Proposal
Proposals were received for this project from Pristine Lakes at the cost of $8,740 and Terra Nova at the cost of $13,300. The Board approved the Pristine Lakes proposal.
On MOTION by Supervisor Wessler, seconded by Supervisor Martel, with all in favor, the Board approved Pristine Lakes for hardwood tree trimming, not to exceed $8,740.
C. Resident Request to Keep Plants in Swale Area
District Manager Teague stated that staff requested Engineer McCleary to survey the property lines shortly after the last meeting to determine the area of the swale and the area of the resident’s property. As of the field inspection, this task has not been completed. Staff will continue to follow up with Engineer McCleary.
D. Relocation of Fountain in Lake 1 Follow-up
Staff reported that no written request has been received from the LLCA, so after discussion and comments from the Audience, the Board decided to remove this item from future Agendas.
SIXTH ORDER OF BUSINESS New Business
A. Proposal for Additional Rip Rap Around Catch Basins
District Manager Teague stated that Pristine Lakes had submitted a proposal to complete this project for $4,300, and the Board approved it.
On MOTION by Supervisor Wessler, seconded by Chair Busa, with all in favor, the Board approved Pristine Lakes to install additional rip rap around catch basins, not to exceed $4,300.
B. Proposal for New Sod on Belleza Way Cul-de-sac
District Manager Teague stated that a proposal was received from Terra Nova to install new sod on the Belleza Way cul-de-sac and along Bass Road for $2,160. The Board approved this project only for the Belleza Way area and asked that the proposal be revised to reflect this.
On MOTION by Supervisor Wessler, seconded by Vice Chair Rumbold, with all in favor, the Board approved Terra Nova to install new sod on the Belleza Way cul-de-sac.
SEVENTH ORDER OF BUSINESS Field Manager
Field Manager Pepin’s report was in the packet, and there were no questions or comments.
A. Project Updates
i. End of Spring Mountain Way Regrading and Sodding
District Manager Teague reported that this project has been completed, but Supervisor Martel reported damage to the sidewalk. Field Manager Pepin spoke with Terra Nova, who claimed that the sidewalk was damaged prior to the sod installation, and Field Manager Pepin had sent over a photo that had been taken before the sod installation, which showed the previous damage. Terra Nova agreed to pressure clean the sidewalk to remove the tire marks. Supervisor Martel and a resident, Candace, will be researching this further.
ii. Fence Project on Eastern Berm
District Manager Teague reported that the fence panels have been installed, but several of them have bent spear tips. Field Manager Pepin reported this to Carter Fence, and they plan to send out a manager to investigate. Final payment is being withheld until the spear tips are fixed.
The Board asked staff to send another e-blast to residents regarding this project, the update on the hardwood trimming, and the catch basin project.
EIGHTH ORDER OF BUSINESS District Manager
A. FEMA Reimbursement Update
District Manager Teague stated that no changes have been made to the invoice tracking sheet since last month. Staff is still waiting to hear a response from FEMA on the eligibility determination.
NINTH ORDER OF BUSINESS Attorney
There was no report from Attorney Cohen.
TENTH ORDER OF BUSINESS Engineer
There was no report from Engineer McCleary.
ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments
In reference to the information provided in the Field Report, Supervisor Wessler requested to have the landscaping agreements on next month’s Agenda, and he asked staff to send copies of them to the Board.
Vice Chair Rumbold commented that he will be resigning as Supervisor effective December 31st, because he is moving out of the community. He recommended that the Board consider appointing a new Supervisor who is a resident of Pebble Beach.
Supervisor Cutler commented that he agrees with Supervisor Wessler and he sees the need to reexamine the District’s relationship with the landscapers and the current service agreements. He also commented that he is sad to hear of Vice Chair Rumbold’s resignation, because he has been an asset to the Board. It was also clarified that the Board could appoint a new Supervisor at the December meeting, and the new Supervisor could begin in January. Staff will post the vacancy on the CDD website once the written resignation letter from Vice Chair Rumbold is received.
TWELFTH ORDER OF BUSINESS Audience Comments
Karen Meyer commented that her sprinklers are still not working, and her lawn is dying. She asked how long she will have to wait for the issue to be resolved.
A resident commented that he noticed one of the clocks that was down came back on last night, but it resulted in a stuck valve on his property.
Vickie Rose commented that she had to use her own resources to have dead sod replaced.
Rudy Bailey thanked the CDD for the hedge removal and for being the District’s advocate with FEMA.
THIRTEENTH ORDER OF BUSINESS Adjournment
On MOTION by Vice Chair Rumbold, seconded by Supervisor Wessler, with all in favor, the meeting was adjourned at 5:59 p.m.
The Next Regular Meeting is November 15, 2023 at 4:30 p.m.