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Draft Meeting Minutes for March 24, 2021

Laguna Lakes
Community Development District

The regular meeting of the Board of Supervisors of the Laguna Lakes Community Development District was held at the Fairfield Inn & Suites by Marriott at 7090 Cypress Terrace, Fort Myers, Florida 33907 and also via web conference on Wednesday, March 24, 2021.

Present (or attending via web conference) and constituting a quorum were:

Jonathan Busa – Chair
Ellen Young – Vice Chair
Joyce Judas – Assistant Secretary
Mike Cutler – Absent
Paul Rumbold, Jr. – Assistant Secretary

Also present (or attending via web conference) were:

Cal Teague – District Manager
Christopher Dudak – Assistant to the District Manager
Nancy Dudak – Premier District Management (PDM)
Rudolph Bailey

The following is a summary of the discussion and actions taken at the Laguna Lakes Community Development District (CDD) Board of Supervisors meeting.

FIRST ORDER OF BUSINESS Call to Order & Roll Call

The meeting was called to order and Cal Teague, District Manager, called the roll. All Board members were present, except Supervisor Cutler, who was absent, and Chair Busa, who attended via web conference. Also in attendance via web conference were Christopher Dudak, Assistant to the District Manager, and Nancy Dudak, Premier District Management (PDM).

On MOTION by Vice Chair Young, seconded by Supervisor Judas, with all in favor, the Board approved having Chair Busa attend the Board meeting via web conference.

SECOND ORDER OF BUSINESS Approval of the Agenda

The Agenda was reviewed.

On MOTION by Supervisor Judas, seconded by Vice Chair Young, with all in favor, the Board approved the Agenda as submitted.

THIRD ORDER OF BUSINESS Audience Comments on Agenda Items

There being none, the next Order of Business followed.

FOURTH ORDER OF BUSINESS Approval of Meeting Minutes

A. Draft Meeting Minutes from February 24, 2021

The Meeting Minutes from February 24, 2021 were reviewed.

On MOTION by Supervisor Rumbold, seconded by Vice Chair Young, with all in favor, the Meeting Minutes from February 24, 2021 were approved as submitted.

FIFTH ORDER OF BUSINESS Old Business

A. Irrigation Lake Float Switch Software Update

The Board reviewed a report from Irrigation Specialists updating them on the irrigation system. Mr. Kring’s report indicated that the switch was installed and was going through final adjustments for water level changes.

B. Lake Bank Erosion/Washout Discussion

In the report from the Field Manager, he suggested that none of the problem areas are severe. The Board studied a map in the report that showed geotubes on Lakes 2, 3, 4 and 7 that were more than 10 years old. They discussed a plan to install geotubes for the vertical erosion and washouts. They considered a $120,000 program with a not to exceed amount of $60,000 to be spent this year (FY2021) to address all medium vertical erosion and all washouts identified in the report. They also discussed placing another $60,000 in the FY2022 budget for addressing additional erosion and washout concerns.

On MOTION by Supervisor Rumbold, seconded by Vice Chair Young, with all in favor, the Board approved a $120,000 program with a not to exceed amount of $60,000 to be spent this year (FY2021) to address all medium vertical erosion and all washouts identified in the Field Report.

The Board further discussed being proactive by addressing washouts by each affected homeowner. The District Manager said he will get a quote from the contractor on what it would cost to tie in each roof drain, and then the CDD will send a letter about it to each of the affected homeowners.

C. CDD Website as a Communications Tool Discussion

The Chair demonstrated the CDD website to the Board to use it as a tool for communicating with the community. He also complimented the District Manager and his team for creating the website. Chair Busa also designed a flyer inviting people to access the website to obtain more information and they discussed the distribution and editing of it.

On MOTION by Chair Busa, seconded by Vice Chair Young, with all in favor, the Board agreed to support the distribution of a flyer designed by Chair Busa,
and designated Supervisor Rumbold to be the liaison with staff to generate, edit and distribute it to new residents and the community for a not to exceed budget of $100.

Chair Busa left the meeting at 5:25 p.m.

SIXTH ORDER OF BUSINESS New Business

There being none, the next Order of Business followed.

SEVENTH ORDER OF BUSINESS Lakes Maintenance

There being none, the next Order of Business followed.

EIGHTH ORDER OF BUSINESS Field Manager

A. Field Management Report for March

The Field Manager’s report was reviewed and comments or requested action is as follows:

  • Supervisor Rumbold said that the Field Manager had been very helpful and responded quickly when he needed to shut off the fountain on Lake 8.
  • The Board requested that the Field Manager attend the next meeting to address the issue of vendors who may not be doing what is required.

B. Work Orders for Approval

The Field Manager submitted a memo stating that 15440 Laguna Hills Drive has branches over their pool cage and the homeowner would like to have the tree pruned. Also, 15640 Laguna Hills Drive is getting ready to have a pool and cage built behind their home and they would like to have the tree pruned.

On MOTION by Supervisor Judas, seconded by Supervisor Rumbold, with all in favor, the Board approved a proposal from Ramirez Landscaping to prune two oak trees on Laguna Hills Drive for $150 each.

C. Other Follow-Up Items

i. Additional Palm Trimming Outside Planting Beds

The District Manager said this is scheduled to be completed during the week of March 29.

ii. Pine Straw Issues 8890 Paseo de Valencia

The homeowner has not contacted the Field Manager, but he will monitor it at his next inspection.

iii. LLCA Sealcoating Update

Rudy Bailey told the Board that the sealcoating project is proceeding smoothly.

iv. Lake 8 Concrete Structures Painting

This was completed on March 21 and Supervisor Rumbold stated that it looks good.

v. Trash Clean-up on All Berms

The clean-up was completed on March 22.

vi. 15490 Laguna Hills Drive Oak Tree Removal/Replacement

The tree removal is scheduled to be completed during the week of March 29.

vii. 15380 Laguna Hills Dr.

This is also scheduled to be completed during the week of March 29.

viii. Entrance Monument Area – Trim 6 Sylvester Palms

This work is expected to be completed during the week of March 29.

NINTH ORDER OF BUSINESS District Manager

A. Future Meeting Location

Christopher Dudak said that the library meeting rooms are still closed in order to store library furniture for social distancing purposes. The Board discussed meeting at the Clubhouse until the library becomes available again, but it can only accommodate 10 people. Supervisor Rumbold said that spending $150 a month to use the current room is too much. The District Manager stated that people can attend via web conference, which would reduce the possibility of overflow in the room.

On MOTION by Supervisor Rumbold, seconded by Supervisor Judas, with all in favor, the Board approved moving the meetings to the Clubhouse contingent upon Supervisor Rumbold working out the details.

B. FY 2022 Preliminary Budget

The District Manager explained the projected Budget for the Board’s review. They will approve the final Budget at the next meeting.

TENTH ORDER OF BUSINESS Financial Statements

A. February 2021

The Financial Statements for February 2021 were discussed.

On MOTION by Vice Chair Young, seconded by Supervisor Rumbold, with all in favor, the Board accepted the Financial Statements for February 2021 as presented.

ELEVENTH ORDER OF BUSINESS Attorney

There being none, the next Order of Business followed.

TWELFTH ORDER OF BUSINESS Engineer

There being none, the next Order of Business followed.

THIRTEENTH ORDER OF BUSINESS Supervisor Requests and/or Comments

There being none, the next Order of Business followed.

FOURTEENTH ORDER OF BUSINESS Audience Comments

There being none, the next Order of Business followed.

FIFTEENTH ORDER OF BUSINESS Adjournment

There being no further business, and

On MOTION by Supervisor Rumbold, seconded by Supervisor Judas, with all in favor, the meeting was adjourned at 5:38 p.m.

Next Meeting: April 28, 2021 at 4:30 p.m.

Secretary/Assistant Secretary
Chair/Vice Chair