Draft Meeting Minutes for March 15, 2023
Community Development District
The regular meeting of The Board of Supervisors of the Laguna Lakes Community Development District was held at the Laguna Lakes Clubhouse, 15250 Lakes of Laguna Boulevard, Fort Myers, Florida and also via web conference on Wednesday, March 15, 2023.
Present or attending via web conference and constituting a quorum were:
Jonathan Busa – Chair
Paul Rumbold, Jr. – Vice Chair
Michelle Martel – Assistant Secretary
Mark Wessler – Assistant Secretary
Mike Cutler – Assistant Secretary
Also present or attending via web conference were:
Cal Teague – District Manager, Premier District Management (PDM)
Clark Grey – Irrigation Specialists
Melissa Gindling – Project Specialist, PDM
Vickie Rose – Resident
The following is a summary of the discussion and actions taken at the Laguna Lakes Community Development District (CDD) Board of Supervisors regular meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The meeting was called to order and all Board members were present, with Chair Busa attending via web conference, and arriving at 4:40. Also in attendance were Cal Teague, the District Manager, Clark Grey from Irrigation Specialists, Vickie Rose, Resident, and Melissa Gindling from PDM.
On MOTION by Supervisor Wessler, seconded by Supervisor Martel, with all in favor, the Board approved Chair Busa’s attendance via web conference, due to unforeseen circumstances.
SECOND ORDER OF BUSINESS Approval of the Agenda
Add 6C Request for Perimeter Berm Palm Tree Pruning
Add 6D Request for New Sod on Belleza Way
On MOTION by Supervisor Wessler, seconded by Supervisor Martel, with all in favor, the Agenda was approved, as amended.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments on Agenda items.
FOURTH ORDER OF BUSINESS Consent Agenda
A. Items to be Pulled for Discussion
There were no items pulled.
Supervisor Cutler asked about some irrigation equipment details, and if they are available on the GIS map. District Manager Teague stated that some of the detail Supervisor Cutler mentioned was not included in the original proposal, but if additional information is provided to the GIS developer, this could be added.
B. Motion to Approve Consent Items
On MOTION by Supervisor Wessler, seconded by Vice Chair Rumbold, with all in favor, the Board approved the Consent Items, as presented.
C. Consideration of Items Pulled for Discussion
There were no Consent items pulled.
D. Consent Items
i. Draft Meeting Minutes for February 15, 2023
This was included in the packet, and there were no changes.
ii. Financial Statements for February 2023
This was included in the packet, and there were no questions.
iii. Estimate for Repair of Eastern Boundary Fence
The estimate from Carter Fence was included in the packet, which had been previously approved, and there were no questions.
iv. March Field Report
This was included in the packet, and there were no questions.
v. GIS Project Update
An email from the developer was included in the packet, which stated that Felipe Lemus will have another update available for the April meeting.
vi. Lake #2 Fountain Update
It was reported that the fountain is installed and operating. They had been informed that some of the lights are bad, and they are now waiting for Crystal Clear to submit a proposal for replacing them.
vii. CDD Approval of Swimming Pools
The CDD’s previously approved guidelines for easements in reference to swimming pools were included in the packet and will be provided to the HOA.
FIFTH ORDER OF BUSINESS Old Business
A. Irrigation Report
Clark Grey presented a verbal report and the following was discussed:
Clark answered some questions which Supervisor Cutler had emailed to him, including the reason for a call-out several weekends ago, a resident who has been turning on his irrigation manually, and a resident who had done damage to the irrigation system.
Clark stated that he had received a call from a resident, and Supervisor Cutler asked why the resident is calling Clark directly. District Manager Teague stated that the established policy is for residents to contact PDM or Alliant with an issue, and he will ask Alliant to send out an e-mail blast to remind residents of this policy. Supervisor Cutler would also like the email to include a warning to residents who turn on their own irrigation.
Clark stated that flush outs are completed weekly, and a chlorination treatment will be completed this month.
i. Work Orders Log
This was included in the packet.
ii. Review and Management of Irrigation Work Orders Log
Supervisor Cutler stated that he would like to see a report regarding what is completed when a work order has been addressed. Clark stated that this is available on their invoices, and Supervisor Cutler asked about some information that he did not see in the invoices. He asked Clark to compare the November invoice to the current invoice to see if the tasks completed on Tuesdays are there. There was also discussion on the work that is being completed on days outside of the service day.
Clark noted that some work orders are still showing as open, because Irrigation Specialists is completing the work before the work order is created. He discussed some work orders that he has addressed, including a stuck ball valve in Pebble Beach. He explained the process that is used for the repair and quoted $1,500 for parts and labor as a not to exceed amount.
iii. Noise Barrier for Pump Follow Up
Clark stated that he had filled some holes in the pump with foam, and stated that it has somewhat reduced the noise coming from the pump. He had not installed a noise barrier, because he believed that the foam was effective, and they could avoid the expense of a noise barrier.
Chair Busa joined the meeting via web conference at 4:40 p.m. during the Irrigation Report.
On MOTION by Supervisor Wessler, seconded Supervisor Martel, with all in favor, the Board approved Chair Busa’s attendance via web conference, due to unforeseen circumstances.
B. Storm Drain Inspection Update
District Manager Teague stated that he had just received the report from Sewer Viewer, and it showed that the stormwater management system is in better shape than he thought it would be. The handout detailed the work that needed to be done and the cost. District Manager Teague stated that this expense should be eligible for FEMA reimbursement.
On MOTION by Supervisor Martel, seconded by Supervisor Wessler, with all in favor, the Board approved that Sewer Cleaner will clean the stormwater management system, not to exceed $7,440.
C. Tree Loss Caused by Hotwire Trench
District Manager Teague stated that this has been forwarded to Hotwire’s attorney. The Board decided to submit the damage to FEMA and hold Hotwire accountable for any additional costs, such as planting new trees.
On MOTION by Supervisor Wessler, seconded by Supervisor Cutler, with all in favor, the Board approved the submission of damage by Hotwire to FEMA, and that Hotwire be held accountable for any additional costs not reimbursed by FEMA.
D. Damaged Sod on Spring Mountain Way Follow Up
Supervisor Martel reported that the walking path was approved at the Monterey meeting, and after it is approved by ARC, it will be submitted to the LLCA. District Manager Teague stated that they are seeking a proposal from a contractor, and once it is received, the area to be re-graded and sodded will be finalized, but after installation of the walking path.
SIXTH ORDER OF BUSINESS New Business
A. East Berm Water Disbursement
This area was damaged by the hurricane and residents are having issues with standing water, because there is no slope near the drains. The Board requested an estimate for re-grading.
B. Irrigation Vendor Replacement
Supervisor Cutler asked about the current ownership of Irrigation Specialists, and District Manager Teague stated that it is no longer Tad Kring. Supervisor Cutler expressed disappointment that they were not notified, and that he does not believe that the new owner has the motivation to serve the community, but is just working for profit. He was also disappointed in the lack of information and the reporting.
Vice Chair Rumbold is disappointed that the new owner is making excuses, and he believes the Board is losing credibility by continuing to work with them.
Chair Busa stated that they had built up a good relationship with Tad Kring, and he was very familiar with their system, and that it will be hard to find a replacement.
Supervisor Wessler stated that he agrees that ball valves get calcified, but their charge of $1,500 is excessive, even if it is a not to exceed amount.
Supervisor Cutler stated that it will be hard to find a vendor that is familiar with their irrigation system. The Board requested District Manager Teague to search for vendors, and draw up bid specifications. When this is finalized, the RFP can be advertised. District Manager Teague stated that they can give Irrigation Specialists 30 days notice, when they have found a vendor.
C. Request for Perimeter Berm Palm Tree Pruning
Residents in Pebble Beach had sent the request, but they wondered if the trees had just been trimmed. The Board decided to continue trimming the palm trees yearly in November.
D. Request for New Sod in Belleza Way
This is a Pebble Beach property whose sod was damaged by CDD’s vendor, and the Board requested Field Manager Pepin to obtain a quote for repair.
SEVENTH ORDER OF BUSINESS Field Manager
District Manager Teague presented the progress on the following:
A. Follow-up Items
i. Hurricane Ian Clean Up
District Manager Teague reported that the deposit check had been sent to Carter Fence, but the project will be delayed 3-4 months. He stated that Field Manager Pepin will remove some vegetation before the fence installation.
ii. Monument Repair Update
District Manager Teague reported that the repair has been completed, but the monument needs to be power washed. The Board decided to have the walls power washed as well.
EIGHTH ORDER OF BUSINESS District Manager
A. FEMA Reimbursement Update
A summary was in the packet, and it indicated that $78,674 has been submitted to date. This included the perimeter berm fence, and the cleaning of the stormwater management system.
B. FY 2024 Budget Discussion
District Manager Teague requested the Board to send him any requests, and he stated that the draft Budget will be presented at the next meeting. He stated that any changes in assessments must be made before June 15. He also stated that there will be an increase in reserves when they receive FEMA reimbursement.
C. Meeting Location for April
District Manager Teague stated that the clubhouse is no longer available on the 4th Wednesdays of the month. After discussion, the Board decided to change the meetings to the 3rd Wednesday of the month and to keep the meetings at the Laguna Lakes Clubhouse through Fiscal Year 2023.
On MOTION by Vice Chair Rumbold, seconded by Supervisor Cutler, with all in favor, the Board approved meeting at the Laguna Lakes Clubhouse on the 3rd Wednesday of every month through Fiscal Year 2023.
NINTH ORDER OF BUSINESS Attorney
There was no report from Attorney Cohen.
TENTH ORDER OF BUSINESS Engineer
District Manager Teague reported that Engineer McCleary had provided the plats that were requested by FEMA.
Vice Chair Rumbold suggested consultation with Engineer McCleary for the eastern berm grading. The Board stated that the area is in extremely bad condition, and they would like to see it repaired as soon as possible. District Manager Teague stated that it is a priority, and they will have it repaired as soon as a contractor is available.
ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments
Supervisor Martel requested a map illustrating the area that the CDD owns around the pump station. District Manager Teague stated that staff will forward a map and the plat to her.
Supervisor Wessler requested Field Manager Pepin to install a sound barrier around the noisy pump.
TWELFTH ORDER OF BUSINESS Audience Comments
Vickie Rose commented that FEMA has not renewed their contract, so the Lakes Library may be available in the near future. She also asked who to contact when technicians find an issue that needs to be addressed. The Board commented that she should tell the technicians to contact Alliant.
THIRTEENTH ORDER OF BUSINESS Adjournment
On MOTION by Vice Chair Rumbold, seconded by Supervisor Martel, with all in favor, the meeting was adjourned at 5:49 p.m.
The Next Regular Meeting is April 26, 2023 at 4:30 p.m.