Draft Meeting Minutes for July 19, 2023
Community Development District
The regular meeting of The Board of Supervisors of the Laguna Lakes Community Development District was held at the Laguna Lakes Clubhouse, 15250 Lakes of Laguna Boulevard, Fort Myers, Florida and also via web conference on Wednesday, July 19, 2023.
Present or attending via web conference and constituting a quorum were:
Jonathan Busa – Chair
Paul Rumbold, Jr. – Vice Chair
Michelle Martel – Assistant Secretary
Mike Cutler – Assistant Secretary
Mark Wessler – Assistant Secretary
Also present or attending via web conference were:
Cal Teague – District Manager, Premier District Management (PDM)
Diana Torres – Alliant Property Management
Melissa Gindling – Assistant District Manager, PDM
The following is a summary of the discussion and actions taken at the Laguna Lakes Community Development District (CDD) Board of Supervisors regular meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The meeting was called to order and all Board members were present. Also in attendance were Cal Teague, the District Manager, Diana Torres from Alliant Property Management, Melissa Gindling from PDM, and Several Residents. Participating via web conference was Richard Duffy, Resident.
SECOND ORDER OF BUSINESS Approval of the Agenda
On MOTION by Supervisor Cutler, seconded by Vice Chair Rumbold, with all in favor, the Agenda was approved, as presented.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
Vickie Rose commented that she had to spend $550 to replace sod because of poor irrigation, and she is concerned about the condition of homeowners’ yards in the community. She was also disappointed with the way Irrigation Specialists had been treated.
FOURTH ORDER OF BUSINESS Consent Agenda
A. Items to be Pulled for Discussion
No items were pulled.
B. Motion to Approve Consent Items
On MOTION by Supervisor Wessler, seconded by Supervisor Martel, with all in favor, the Board approved all of the Consent Items.
C. Consideration of Items Pulled for Discussion
D. Consent Items
i. Draft Meeting Minutes for June 21, 2023
ii. Financial Statements for June 2023
iii. July Field Report
iv. FEMA Reimbursement Update
v. Irrigation Work Orders Log
FIFTH ORDER OF BUSINESS Old Business
i. Irrigation Contract Update
The proposal from No Limit for irrigation services was included in the packet, and District Manager Teague outlined its provisions. He felt the price came in high at $3,700 per month. He discussed this with the contractor, who stated that they are anticipating a difficult contract. District Manager Teague was able to negotiate the monthly contract amount down from $3,700 to $2,800, which would total $31,200 per year. They will charge $70 per hour and will be onsite 5 days per month. Supervisor Martel suggested 2 days per week to ensure that all tasks are complete, and No Limit agreed. Supervisor Cutler stated that the irrigation system is difficult to maintain, and there was discussion on the added time it takes to resolve issues, and what options there are for its resolution. Supervisor Cutler suggested the installation of a database that would identify any structural issues, and that the approach to resolution of issues in the community would be proactive rather than reactive. District Manager Teague stated that No Limit would continue the as-needed chlorine treatment. No Limit believes that there is better treatment for snails, and the Board decided that chlorine treatment will not be included in the contract, until they receive information about the alternate treatment from No Limit. The Board requested a proposal from them, which they should make available at the next meeting. Staff will ask No Limit for this proposal.
On MOTION by Vice Chair Rumbold, seconded by Chair Busa, with all in favor, the Board approved the contract with No Limit for irrigation services, with changes as discussed, with legal review, and with authorization for signature by the Chair.
ii. Irrigation Phone Line Proposals
District Manager Teague presented a call-in system for reporting irrigation issues, which was included in the packet, and it had different pricing options. The Board approved the proposal from Sharktek which provides a hotline with a recorded message.
On MOTION by Supervisor Cutler, seconded by Chair Busa, with all in favor, the Board approved Sharktek’s installation of a hotline for residents to report irrigation issues, not to exceed $25 per month.
iii. Noisy Pump Follow Up
District Manager Teague reported that Field Manager Pepin had installed padding on the noisy pump, and no further noise complaints have been received. He will monitor the pump for any noise. Supervisor Cutler volunteered to take a decibel reading for comparison.
iv. Irrigation Schedule
District Manager Teague stated that staff has researched several options for downloading the irrigation schedule from Tucor. They developed a watering schedule based on Irrigation Specialists’ most recent schedule, and No Limit will confirm and correct it. Once their maintenance contract begins, No Limit will be checking the zone locations and times. They plan to verify approximately one clock per month and work their way around the community. When the review is complete and any adjustments are made, it will be placed on the website. Supervisor Cutler offered staff a spreadsheet with a watering schedule that he had developed.
B. GIS Project Update
District Manager Teague stated that staff had included the login and password for accessing the GIS map in the packet, and this was also provided to Diana Torres from Alliant. Chair Busa summarized some of the information that will be available on the map, and the Board will share the map with the Master Association.
C. East Berm Regrading Follow Up
District Manager Teague stated that the contractors that have been contacted for a bid are requesting an onsite meeting with the Engineer to ask questions. He stated that he encouraged Engineer McCleary to set up these meetings as soon as possible.
SIXTH ORDER OF BUSINESS New Business
A. Planting Quotes for Areas Damaged During Storm
District Manager Teague stated that they have received proposals from Terra Nova and JVM. He stated that Field Manager Pepin recommended JVM, because they will be maintaining the vegetation. Staff had prepared a spreadsheet with prices for both 3-gallon and 7-gallon plants for the three areas requested by the Board.
On MOTION by Supervisor Wessler, seconded by Supervisor Martel, with all in favor, the Board approved the 7-gallon plant options from JVM, which included the proposal of $4,360 for plantings behind the Pebble Beach monument, the proposal of $4,976 for plantings behind the monument in Monterey, and the proposal of $12,668 for plantings on the interior berm.
B. Pressure Cleaning Estimate for Section of Southern Wall
A proposal had been submitted for power washing the southern wall.
On MOTION by Supervisor Wessler, seconded by Vice Chair Rumbold, with all in favor, the Board approved Triple Crown Pro-Wash to power wash a designated section of the southern wall, not to exceed $297.
SEVENTH ORDER OF BUSINESS Field Manager
Field Manager Pepin’s report had been submitted and was approved previously as a Consent Agenda item.
The Board noted a report of blue green algae on Lake 2, and it was stated that this indicated a treatment from the lake maintenance company.
District Manager Teague stated that Chris is addressing the light on the fountain that needs replacement.
There was discussion on the presence of cane toads, and District Manager Teague stated that Chris continues to remove them. The Board believes that the program is effective, and they would like to ensure that it is continued.
EIGHTH ORDER OF BUSINESS District Manager
District Manager Teague had nothing further to report.
NINTH ORDER OF BUSINESS Attorney
Attorney Cohen had informed District Manager Teague that he will review the contract with No Limit.
TENTH ORDER OF BUSINESS Engineer
There was no report from Engineer McCleary.
ELEVENTH ORDER OF BUSINESS Supervisor Requests/Comments
There were no Supervisor Requests or Comments.
TWELFTH ORDER OF BUSINESS Audience Comments
A resident commented that one of the cabinets on the pump station was open, and staff said that Ed Napier has been asked to close them. The resident also thanked the Board for having the sod replaced at the end of Belleza Way.
A resident expressed appreciation for the issues that the CDD is addressing.
A resident commented that there have been ongoing irrigation issues in Monterey, mainly along Red Canyon, and they would like to see these areas addressed. They also asked if the irrigation hotline will be tracked and logged, and staff confirmed it will be added to the irrigation log. The resident also noted daylight savings should be considered when adjusting pump times.
THIRTEENTH ORDER OF BUSINESS Adjournment
On MOTION by Vice Chair Rumbold, seconded by Supervisor Wessler, with all in favor, the meeting was adjourned at 5:12 p.m.
The Audit Committee Meeting is August 16, 2023, at 4:15 p.m.
The Next Regular Meeting and Budget Public Hearing is August 16, 2023 at 4:30 p.m.