Draft Meeting Minutes for January 26, 2022
Community Development District
The regular meeting of The Board of Supervisors of the Laguna Lakes Community Development District was held at the Lakes Regional Library, 15290 Bass Road, Fort Myers, Florida and also via web conference on Wednesday, January 26, 2022.
Present (or attending via web conference) and constituting a quorum were:
Jonathan Busa – Chair
Ellen Young – Vice Chair
Mark Wessler – Assistant Secretary
Paul Rumbold, Jr. – Assistant Secretary
Mike Cutler – Assistant Secretary
Also present (or attending via web conference) were:
Cal Teague – District Manager, Premier District Management (PDM)
Tad Kring – Irrigation Specialists
Christopher Dudak – Client Services Manager, PDM
The following is a summary of the discussion and actions taken at the Laguna Lakes Community Development District (CDD) Board of Supervisors roads regular meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The meeting was called to order and all Board members were present, with Chair Busa attending via web conference. Also in attendance were Cal Teague, the District Manager, and Tad Kring from Irrigation Specialists. Residents attending were Rudy Bailey, Vickie Rose, and Bruce Given. Participating via web conference was Christopher Dudak of PDM.
On MOTION by Supervisor Rumbold, seconded by Supervisor Wessler, with all in favor, the Board agreed to allow Chair Busa to attend the meeting via web conference.
SECOND ORDER OF BUSINESS Approval of the Agenda
Add an update on the lake bank erosion under 7A Field Manager Report
Add 6C, D, E, and F under New Business
On MOTION by Supervisor Wessler, seconded by Vice Chair Young, with all in favor, the Agenda was approved, as amended.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
Vicki Rose would like discussion about the grass that is not growing on the berm.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Meeting Minutes for December 8, 2021
Line 57 change garage to parking lot
On MOTION by Supervisor Rumbold, seconded by Supervisor Wessler, with all in favor, the Draft Meeting Minutes for December 8, 2021 were approved, as amended.
FIFTH ORDER OF BUSINESS Old Business
A. Irrigation Report
i. Chlorine Injection Update
Tad Kring reported that the chlorination injection with the flushing is going well, and snails are being eliminated. He submitted a proposal to install a tap into the mainline near the pump station, so the injection of the chlorine is quicker and more efficient. The tap is $300 per location, and all treatment procedures will remain the same.
ii. Irrigation System As-builts/As-founds Updates with Mains Added
Tad reported that he and the Engineer McCleary had completed mapping the irrigation wiring plans, but they still have not located the main distribution lines. The Board suggested other sources of this information, and Tad will look into it. He stated that it will be updated within two months.
B. New Tucor Software Update
i. Tucor Order Confirmation
Tad stated that the Tucor software upgrade had been completed, and the discount with purchase before the end of the year was used. The discount was over $1,000 per controller. The invoice will be issued in the name of Laguna Lakes, who will be the designated payer, and any sales tax will be removed.
ii. Proposal 3098: Install Modems and Upgrade from 3G
This proposal is the charge for Tad’s labor when installing the 9 modems for upgrading from 3G. The Board previously approved this.
iii. Proposal 3624: Tucor Web Module Annual Software Purchase
This proposal designates the cost of the software that Tad is passing on to the District without markup. The sales tax will be removed with the adjusted cost of $6,840.
SIXTH ORDER OF BUSINESS New Business
A. Proposal 3153: to Split Monterrey Irrigation Zones
This area has had a chronic problem with irrigation. Tad recommended that the zones be split from 2 to 4 to increase water pressure and coverage.
On MOTION by Supervisor Rumbold, seconded by Supervisor Wessler, with all in favor, the Board approved the split of irrigation zones in Monterrey.
B. Proposal 2993: to Replace Butterfly Valve at PS-2
The butterfly valve needs to be replaced at this pump station.
On MOTION by Supervisor Wessler, seconded by Supervisor Rumbold, with all in favor, the Board approved the replacement of the butterfly valve at PS-2, not to exceed $1,993.
C. Proposal 2838: replace all valves, pipes, and ball valve shut offs at both 9040 & 9050 PDV
There are tree roots intertwined with the valves, pipes, and ball valve shutoffs at these locations.
On MOTION by Suprvisor Rumbold, seconded by Supervisor Wessler, with all in favor, the Board approved the replacement of valves, pipes, and ball valve shutoffs at 9040 & 9050 PDV, not to exceed $1,300.
D. Proposal 3314: install a tap in the mainline at the pump station in order to inject chlorine
As discussed earlier in the meeting, the tap will assist in the efficient injection of chlorine into the irrigation system.
On MOTION by Supervisor Wessler, seconded by Vice Chair Young, with all in favor, the Board approved the installation of a tap in the mainline at the pump station, not to exceed $300.
E. Proposal 3315: inject chlorine into the new mainline tap, circulate it through the mainline
This process uses a machine with a motor to hose chlorine into the line and pump it into the valves manually. It will cost $1,993, with $1,700 for labor, and the remainder for materials. This will be a reoccurring charge and will be included in the next budget.
On MOTION by Supervisor Rumbold, seconded by Vice Chair Young, with all in favor, the Board approved the injection of chlorine into the new mainline tap and the circulation of the chlorine through the mainline, not to exceed $1,993.
F. Proposal 3316: replace 4″ brass check valve and miscellaneous fittings
During his monthly electrical checks, it was discovered that this valve was not shutting off. This caused the water to run backward into the lake.
On MOTION by Supervisor Wessler, seconded by Supervisor Rumbold, with all in favor, the Board approved the replacement of the 4″ brass check valve and miscellaneous fittings at the pump, not to exceed $1,333.
Supervisor Cutler requested that in all future proposals the cost of the labor and parts be separated. Tad stated that he will do so.
Supervisor Cutler also discussed the invoices for November and December, 2021, and wondered if the additional charges without materials from the regular Tuesday workday could be listed out. He will send the specific dates of these invoices to District Manager Teague, who will forward them to Tad.
SEVENTH ORDER OF BUSINESS Field Manager
A. Current Field Report
District Manager Teague reviewed the report, and the following questions were raised:
There was a concern about the oak trees raising the wall, and it was expressed that the trees need to be removed if they are on CDD property. When the wall is addressed, the trees need to be replaced with better trees or vegetation. Field Manager Pepin will be asked to submit a proposal for tree replacement in this area.
The Board had noticed that the grass near the lakes is being cut shorter than it should be. Supervisor Rumbold recommended that the grass not be cut until it has reached 5″. He also stated that there are some residents giving instructions to the landscapers.
i. Lakes Maintenance
Field Manager Pepin reported that one fountain has been floating off its location, and he had asked Gonzalo to check it out.
It had been observed that the south end of Lake 4 has no grass, only weeds. Field Manager Pepin stated that all the lakes are like this.
Lake 4 also has a build up of blue green algae. Field Manager Pepin will take a look, and Diane is emailing pictures.
B. Other Follow-up Items
i. Muck Analysis Update/Lime Rock Proposal
He is still waiting for Gonzalo to send a proposal. Gonzalo had been reviewing it.
ii. Cane Toad Removal Update
The toads removed by the end of 2021 was 421. In 2022 there have been 38 toads removed. Supervisor Cutler would like this program to be examined to see if it is still effective, and he pointed out that it is expensive. The Board would like a year’s worth of data, identifying the cost of each toad removed. This will be placed on next month’s agenda.
iii. Landscaping Projects Update
The planting projects had been completed. However, when a leaning ficus tree was removed, Field Manager Pepin observed that a second leaning ficus tree should have been replaced. He will ask Ramirez for an estimate to replace it.
iv. Eastern Berm Exterior Mulching Proposal Update
He spoke with both contractors that are E-verified, and they would not come down on their price. The Board discussed the option of using a different material. This will be discussed further at the next meeting.
v. Community Wall Pressure Washing Update
This project has been completed.
vi. LLCA to Tap into CDD Electrical Box Update
Per approval at the last meeting, new lights have been plugged into the CDD electrical outlet. The HOA will pay $25 per year for the electrical costs.
EIGHTH ORDER OF BUSINESS District Manager
A. Demand for FPL Reimbursement Update
District Manager Teague reported that FPL stated that they will not reimburse the District for the repairs made to the irrigation system covered by FPL’s contractor. Due to legal costs to get reimbursement for repairs, it was decided that this item is now off future Agendas.
NINTH ORDER OF BUSINESS Financial Statements
A. November and December 2021
Supervisor Cutler would like the staff to accrue known expenses, such as contracts.
On MOTION by Supervisor Wessler, seconded by Supervisor Rumbold, with all in favor, the Board accepted the November and December, 2021 Financials, as presented.
TENTH ORDER OF BUSINESS Attorney
There is nothing to report from Attorney Andy Cohen.
ELEVENTH ORDER OF BUSINESS Engineer
There is nothing to report from Engineer Mark McCleary.
TWELFTH ORDER OF BUSINESS Supervisor Requests/Comments
Vice Chair Young would like qualified vendors found next year for projects before it is time to decorate for the holidays. She believes the Board should get bids in August, so the vendor is committed.
In reference to a question about the shoreline erosion project, District Manager Teague stated that the spring is still the best time to complete the project, so the rain will help the sod grow.
Supervisor Cutler suggested that because of a Board election in November, the community should be informed. Something could be sent to the HOA for broadcast.
Supervisor Rumbold commented that there should be a mortarium on the cane toad collection for 90 days.
On MOTION by Supervisor Rumbold, seconded by Supervisor Wessler, with all in favor, the Board agreed to suspend the removal of cane toads until May 1, 2022.
THIRTEENTH ORDER OF BUSINESS Audience Comments
Rudy Bailey from the HOA informed the Board that there are still resident requests for garbage to be moved outside their garages. He stated that the legal response they received recommended that options be considered. The Board suggested that underground containers or small sheds could be used, and this would be for garbage and not yard waste. The Parcel and Master Boards will decide where the garbage will go. It will also be specified that if it is placed on CDD property, they will need approval.
FOURTEENTH ORDER OF BUSINESS Adjournment
On MOTION by Supervisor Rumbold, seconded by Supervisor Cutler, with all in favor, the meeting was adjourned at 5:47 p.m.
The Next Regular Meeting is February 23, 2022 at 4:30 p.m.