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Draft Meeting Minutes for January 18, 2022

Laguna Lakes
Community Development District

The regular meeting of The Board of Supervisors of the Laguna Lakes Community Development District was held at the Laguna Lakes Clubhouse, 15250 Lakes of Laguna Boulevard, Fort Myers, Florida and also via web conference on Wednesday, January 18, 2022.

Present via web conference and constituting a quorum were:

Paul Rumbold, Jr. – Vice Chair
Michelle Martel – Supervisor Elect
Mark Wessler – Assistant Secretary
Mike Cutler – Assistant Secretary

Also present or attending via web conference were:

Cal Teague – District Manager, Premier District Management (PDM)
Clark Grey – Irrigation Specialists
Melissa Gindling – Administrative Coordinator, PDM
Residents

The following is a summary of the discussion and actions taken at the Laguna Lakes Community Development District (CDD) Board of Supervisors regular meeting.

FIRST ORDER OF BUSINESS Call to Order and Roll Call

The meeting was called to order and all Board members were present, except Chair Busa. Also in attendance were Cal Teague, the District Manager, and Clark Grey from Irrigation Specialists, and Some Residents, and Melissa Gindling from PDM.

SECOND ORDER OF BUSINESS Approval of the Agenda

Add 5Aiv Noise Complaint Regarding Pumps

On MOTION by Supervisor Wessler, seconded by Supervisor Martel, with all in favor, the Agenda was approved, as amended.

THIRD ORDER OF BUSINESS Audience Comments on Agenda Items

There were no Audience Comments on Agenda items.

FOURTH ORDER OF BUSINESS Approval of Meeting Minutes

A. Draft Meeting Minutes for December 13, 2022

Line 2 Change Lakes Regional Library, 15290 Bass Road to Laguna Lakes Clubhouse, 15250 Lakes of Laguna Boulevard

On MOTION by Vice Chair Rumbold, seconded by Supervisor Wessler, with all in favor, the Board approved the Draft Meeting Minutes for December 13, 2022, as amended.

FIFTH ORDER OF BUSINESS Old Business

A. Irrigation Report

Clark Grey reviewed the Report and the following was discussed:

i. Work Orders Log

District Manager Teague reviewed the format that staff currently uses, and Supervisor Cutler explained how his version would log the information in this report in a different way. District Manager Teague stated that Supervisor Cutler’s version will be used at the next meeting and internally after it is accepted.

ii. Review and Management of Irrigation Work Orders Log

This was discussed as part of the last item.

iii. Irrigation Repair Estimates

Clark Grey gave an update on irrigation activities and reviewed Proposal #4304, which is replacing valves, pipes, and ball valve shut offs at 8979 Spring Mountain Way. In reference to this proposal, there was discussion on the differences between the current log and Supervisor Cutler’s version of the log for entering the data and the content. Mr. Grey will review these comments and report his findings to the Board.

On MOTION by Vice Chair Rumbold, seconded by Supervisor Martel, with all in favor, the Board approved Proposal #4304, replacing valves, pipes, and ball valve shut offs at 8979 Spring Mountain Way, not to exceed $1,500.

iv. Noise Complaint Regarding Pumps

Resident Gerard Marino had reported noise that is coming from the pumps near his residence, and he is unhappy that this has not been resolved. Clark stated that they had investigated and could not hear the noise during the day, and he requested authorization from the Board to investigate in the evening. The Board agreed that he could do so. It was also suggested that vegetation could be installed around the pump station to reduce noise from the pumps.

B. Storm Drain Inspection Update

District Manager Teague stated that Sewer Viewer is scheduled to complete the inspection sometime in February. He stated that it is a visual inspection of the entire system, which will identify potential blockages. He also stated that this will be submitted to FEMA for reimbursement.

C. GIS Update

District Manager Teague stated that Clark will be meeting with Felipe, and Felipe expects to have the GIS map completed by the next meeting. Supervisor Cutler requested that the size of the pipes be confirmed, and Clark stated that the accurate dimensions of the pipes will be on the map.

SIXTH ORDER OF BUSINESS New Business

A. Workers’ Compensation Insurance Requirement for Fountain Contract

District Manager Teague stated that Crystal Clear has stated that they are exempt from workers’ compensation, because they are a small, owner-operated company.

He also stated that Crystal Clear has not been responsive, and that it could be because they are overwhelmed with all the new contracts. The Board decided to evaluate their performance in the coming months to see if they become more responsive.

Supervisor Cutler stated that the fountain on Lake 2 is humming when it is turned on and he wonders if the motor is overworked, which could lead to burnout, or if it is another issue. Supervisor Martel stated that Crystal Clear has been checking the amperage, and she believes the Board should review those reports.

SEVENTH ORDER OF BUSINESS Field Manager

District Manager Teague presented the Field Reports from December and January, and the following items were discussed:

A. Current Field Report

Vice Chair Rumbold referred to the December report and stated that the rain sensor issue on controller #2 has not been resolved in the past 2-3 months, and he wonders if it is a supply issue. District Manager Teague stated that this has been submitted to FEMA. Vice Chair Rumbold also stated that Rudy Bailey had reported a tree in Beverly Hills that needed to be removed, and he wondered if it had been investigated. Supervisor Wessler stated that he had seen a work order in the report for the tree removal. Vice Chair Rumbold asked if the homeowner at 9059 Spring Mountain Way was happy with the reimbursement for tree removal which the Board had approved, and District Manager Teague stated that they were.

Vice Chair Rumbold believes that Hotwire should be pursued for remediating the damage that was done when they dug a trench, and District Manager Teague stated that he will investigate the Board’s options for holding them accountable.

Vice Chair Rumbold asked about the CDD’s liability for reattaching the screens at 8900 Paseo de Valencia, and the Board decided that they will take further action if they do not receive a response from the homeowner concerning their responsibility for completing the project.

Supervisor Wessler asked about sod replacement for the areas where debris from the hurricane had been present for an extended amount of time, and District Manager Teague stated that this might also be a FEMA claim. He stated that Field Manager Pepin will install it when he has time, but it will be one his final projects.

B. Other Follow Up Items

i. Hurricane Ian Clean Up

This was covered in Field Manager Pepin’s field report, and he also reported that the clean up is scheduled to be completed by the end of the month.

ii. Pine Straw Installation Update

Chris stated that all areas have been completed, except for the area outside the eastern fence, which will be completed in the next few weeks.

iii. Monument Repair Update

Chris stated that the repairs are scheduled to start the week of January 23rd.

EIGHTH ORDER OF BUSINESS District Manager

A. Lightning Strike Insurance Claims

District Manager Teague stated that they had not received the check, and it will be reissued and received within the next few days by Fed Ex.

B. FEMA Reimbursement Update

District Manager Teague had included a report in the packet, which spells out the anticipated projects and their expected costs. To date $81,362 has been spent and these projects will be 100% reimbursed. Future anticipated costs could be 75% covered, but the remainder will be paid by the State. He stated that it has been difficult to obtain contractors for repairs, because of their work at other sites and their unwillingness to become E-Verified. He also stated that they had a preliminary meeting with the grant writers assisting with the FEMA application.

NINTH ORDER OF BUSINESS Financial Statements

District Manager Teague reviewed the Financials and stated that 71% of the assessments have been received. He stated that the District is receiving 3.79% on investments from US Bank, which is a huge improvement over past results.

A. December 2022

On MOTION by Vice Chair Rumbold, seconded by Supervisor Cutler, with all in favor, the Board accepted the Financials for December, 2022.

TENTH ORDER OF BUSINESS Attorney

District Manager Teague stated that Attorney Cohen is finalizing the contract issues with lake maintenance and fountain contractors.

ELEVENTH ORDER OF BUSINESS Engineer

There was no report from Engineer Mark McCleary.

TWELFTH ORDER OF BUSINESS Supervisor Requests/Comments

Vice Chair Rumbold commented that he had attended the recent Supervisor orientation, and he was impressed with the attorney and engineer who gave presentations. The Board discussed the possibility of changing the attorney and engineer, and requested that the attorney attend the next meeting. District Manager Teague will ask if the attorney will be available. The Board will also review information about the engineer and decide if he could be hired.

Supervisor Cutler requested that the Board be informed about the actions of staff before meetings, rather than only communicating with the Chair.

Supervisor Martel is concerned that the fence will not be repaired until February or March. The Board also discussed the installation of a wall.

THIRTEENTH ORDER OF BUSINESS Audience Comments

Bruce Given commented about the noise from the fountain on L-7.

Ellen Young commented that the noise from the pump could be alleviated by the installation of shrubbery. She also stated that the Hotwire supervisor will be onsite, if anyone would like to ask him questions. Ellen asked about the document detailing the responsibilities of the CDD and the LLCA that former Supervisor Judas had prepared, and if it is available for use. District Manager Teague will investigate.

FOURTEENTH ORDER OF BUSINESS Adjournment

On MOTION by Vice Chair Rumbold, seconded by Supervisor Wessler, with all in favor, the meeting was adjourned at 5:54 p.m.

The Next Regular Meeting is February 15, 2023 at 4:30 p.m.

Secretary
Chair/Vice Chair