Draft Meeting Minutes for August 16, 2023
Community Development District
The regular meeting of The Board of Supervisors of the Laguna Lakes Community Development District was held at the Laguna Lakes Clubhouse, 15250 Lakes of Laguna Boulevard, Fort Myers, Florida and also via web conference on Wednesday, August 16, 2023.
Present or attending via web conference and constituting a quorum were:
Jonathan Busa – Chair
Paul Rumbold, Jr. – Vice Chair
Michelle Martel – Assistant Secretary
Mike Cutler – Assistant Secretary
Mark Wessler – Assistant Secretary
Also present or attending via web conference were:
Cal Teague – District Manager, Premier District Management (PDM)
Melissa Gindling – Assistant District Manager, PDM
The following is a summary of the discussion and actions taken at the Laguna Lakes Community Development District (CDD) Board of Supervisors regular meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The meeting was called to order and all Board members were present. Also in attendance were Cal Teague, the District Manager, Melissa Gindling from PDM, and Several Residents.
SECOND ORDER OF BUSINESS Approval of the Agenda
On MOTION by Supervisor Wessler, seconded by Chair Busa, with all in favor, the Agenda was approved, as presented.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no Audience comments on Agenda items.
FOURTH ORDER OF BUSINESS Fiscal Year 2024 Budget and O&M Special Assessment Public Hearings
A. Consideration of Final Budget
District Manager Teague reviewed the proposed Budget and stated that there is no increase in assessments. He also stated that the FEMA reimbursement timeline is difficult to predict, but the District has sufficient funds to cover any expenses if reimbursement is delayed. An item that could affect the fund balance is plant replacement, but if it is not used, it will go into the fund balance reserves. He stated that there are sufficient funds for any lake bank remediation.
On MOTION by Vice Chair Rumbold, seconded by Supervisor Wessler, with all in favor, the Budget Public Hearing was opened at 4:34 p.m.
There were no Public comments.
On MOTION by Vice Chair Rumbold, seconded by Supervisor Martel, with all in favor, the Budget Public Hearing was closed at 4:35 p.m.
The Board discussed the irrigation contract amounts and asked if a change is needed. District Manager Teague stated that this could be implemented after more information is obtained.
B. Consideration of Assessment Rates
On MOTION by Vice Chair Rumbold, seconded by Supervisor Martel, with all in favor, the Assessment Public Hearing was opened at 4:37 p.m.
Rudy Bailey asked about the hedges that were removed after the hurricane.
On MOTION by Supervisor Wessler, seconded by Supervisor Martel, with all in favor, the Assessment Public Hearing was closed at 4:39 p.m.
C. Resolution 2023-04: Adopting FY 2024 Budget
On MOTION by Supervisor Wessler, seconded by Supervisor Cutler, with all in favor, the Board approved Resolution 2023-04 adopting the Fiscal Year 2024 Budget.
D. Resolution 2023-05: Approving FY 2024 Assessment Levy
On MOTION by Vice Chair Rumbold, seconded by Supervisor Wessler, with all in favor, the Board approved Resolution 2023-05 adopting the Fiscal Year 2024 Assessment Levy.
FIFTH ORDER OF BUSINESS Consent Agenda
A. Items to be Pulled for Discussion
No items were pulled.
B. Motion to Approve Consent Items
On MOTION by Supervisor Cutler, seconded by Supervisor Wessler, with all in favor, the Board approved all of the Consent Items.
C. Consideration of Items Pulled for Discussion
D. Consent Items
i. Draft Meeting Minutes for July 19, 2023
ii. Financial Statements for July 2023
iii. August Field Report
iv. FEMA Reimbursement Update
v. Irrigation Work Orders Log
SIXTH ORDER OF BUSINESS Old Business
i. Irrigation Contract Update
District Manager Teague stated that No Limit has started weekly maintenance on the irrigation system, and they are currently onsite 2 days a week. They are in the process of learning the entire system, and they are addressing work orders as they are received. They have submitted one invoice, but have not signed the contract as of yet. The invoice included a summary of the work orders completed in the month of May.
The Board suggested that No Limit come onsite 3 days a week until the work orders are caught up.
Supervisor Cutler stated that the work orders reveal a problem with the irrigation lines in Monterrey, and the Board requested to see the HOA’s Johnson Engineering Report on the irrigation system in Monterrey. Supervisor Martel will ask for this report.
ii. Snail Treatment Proposals
District Manager Teague stated that No Limit has begun flushes of the system. He also stated that staff had requested proposals for snail treatment from No Limit, Insight Irrigation, and other companies. No Limit responded that they do not use chlorine treatment, but they recommended Insight Irrigation, who stated that they will send a proposal. Staff will follow up.
iii. Irrigation Phone Line Update
The Board had received a phone line system to review, and they were happy with it. They requested that it be activated and placed on the District’s website. Supervisor Martel will also inform the HOA.
iv. Irrigation Schedule Follow-up
District Manager Teague stated that No Limit is reviewing and correcting the irrigation schedule. Supervisor Cutler will do research to see if he can assist with the schedule.
v. Irrigation Times for Monterey and Corner Lots
The Board asked No Limit to review this area and increase the runtimes in Monterrey, because they are not receiving enough water pressure. The Board would also like an investigation on the pipe sizes to see what needs to be updated. Once the engineering report is received, Engineer McCleary, Field Manager Pepin, and No Limit will be asked to review it and offer suggestions.
B. East Berm Regrading Follow Up
District Manager Teague stated that two companies met with Engineer McCleary, and only one offered to bid. Pristine Lakes was authorized to undertake the project at the cost of $3,600, and they expect to have it completed by the end of the month.
SEVENTH ORDER OF BUSINESS New Business
A. Financial Audit Selection Committee Recommendation
Two firms submitted proposals for District auditor. They are Berger, Toombs, Elam, Gaines & Frank and Grau & Associates. Upon the recommendation of the audit selection committee, the Board selected Grau & Associates.
On MOTION by Vice Chair Rumbold, seconded by Supervisor Wessler, with all in favor, the Board approved Grau & Associates as District auditor.
EIGHTH ORDER OF BUSINESS Field Manager
Field Manager Pepin’s report had been submitted and was approved previously as a Consent Agenda item.
NINTH ORDER OF BUSINESS District Manager
A. FY 2024 Meeting Location Update
District Manager Teague stated that the Lakes Library is open for reservations again, so he asked if the Board would like to keep the Fiscal Year 2024 meetings at the clubhouse or move them back to the library. The Board decided to keep the meetings at the clubhouse. The Fiscal Year 2024 meeting dates will be confirmed at the next meeting.
TENTH ORDER OF BUSINESS Attorney
There was no report from Attorney Cohen.
ELEVENTH ORDER OF BUSINESS Engineer
There was no report from Engineer McCleary.
TWELFTH ORDER OF BUSINESS Supervisor Requests/Comments
Vice Chair Rumbold commented that Ramirez is mowing too early on Sunday mornings. It was noted that this is the responsibility of the LLCA.
Supervisor Cutler asked that it be clarified if the east berm regrading will be completed in the near future.
THIRTEENTH ORDER OF BUSINESS Audience Comments
A resident asked what time the irrigation at her home is scheduled to run. Supervisor Cutler and staff will research her address and get back to her.
Rudy Bailey commented about the hedge that was destroyed by the hurricane which the CDD had cleaned up, and he wondered if there were other areas where the CDD could assist.
Chair Busa noted that the CDD can only spend money on CDD property.
Vickie Rose asked how much the hurricane cleanup cost. The Board reviewed several estimates and ascertained that it cost approximately $30,000.
FOURTEENTH ORDER OF BUSINESS Adjournment
On MOTION by Vice Chair Rumbold, seconded by Supervisor Martel, with all in favor, the meeting was adjourned at 5:29 p.m.
The Next Regular Meeting is September 20, 2023 at 4:30 p.m.