Draft Meeting Minutes for May 25, 2022
Community Development District
The regular meeting of The Board of Supervisors of the Laguna Lakes Community Development District was held at the Lakes Regional Library, 15290 Bass Road, Fort Myers, Florida and also via web conference on Wednesday, May 25, 2022.
Present (or attending via web conference) and constituting a quorum were:
Jonathan Busa – Chair
Ellen Young – Vice Chair
Mark Wessler – Assistant Secretary
Paul Rumbold, Jr. – Assistant Secretary
Mike Cutler – Assistant Secretary
Also present (or attending via web conference) were:
Cal Teague – District Manager, Premier District Management (PDM)
Tad Kring – Irrigation Specialists
The following is a summary of the discussion and actions taken at the Laguna Lakes Community Development District (CDD) Board of Supervisors regular meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The meeting was called to order and all Board members were present. Also in attendance were Cal Teague, the District Manager, Tad Kring from Irrigation Specialists, and Several Residents. Resident Connie Bottinelli attended via web conference.
SECOND ORDER OF BUSINESS Approval of the Agenda
Add 5Aiii Consideration of Three Irrigation Proposals
On MOTION by Supervisor Rumbold, seconded by Supervisor Wessler, with all in favor, the Agenda was approved, as amended.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
Kathi Schue commented on irrigation issues at her home and distributed and presented a handout.
FOURTH ORDER OF BUSINESS Approval of Meeting Minutes
A. Draft Meeting Minutes for April 27, 2022
On MOTION by Supervisor Wessler, seconded by Supervisor Cutler, with all in favor, the Draft Meeting Minutes for April 27, 2022 were approved, as presented.
FIFTH ORDER OF BUSINESS Old Business
A. Irrigation Report
Tad Kring presented his report and the following was discussed:
He reported that all the pumps are working well, and they are continuing to flush out the mainlines on a regular basis.
He commented that his diver inspected the pump intakes in the irrigation lake, and the diver reported that there are above normal snail shells and bryozoan on the intake filter, and this continues to be a problem. There was a discussion on the options for resolution of the problem. Tad recommended that filters at every one of the valves is not advisable. He stated that the presence of microorganisms and sediment needs to be addressed at the source and treated, and maintenance needs to be consistent and frequent.
Tad stated that controller #2 was out and they are waiting for FPL to replace the panel. Controller #6 was also down, but this had been resolved.
Tad is compiling a report on chlorine tablets and will present it at the next meeting.
Tad also provided the following updates:
i. Work Orders Log Update
Tad presented the updated log which was a work order generated by the HOA management company, and the issues identified in the log were discussed. He reported that all the work orders, except for 7, had been closed out. Supervisor Cutler asked that a copy of the log be sent to him, and he will develop an Excel worksheet to sort the orders, which will offer more useful reports.
ii. Chlorine Injection Completed
Tad stated that chlorination continues, and the number of snails had been reduced. He recommended that there be another chlorine injection in mid-June.
iii. Consideration of 3 New Proposals
Tad presented three proposals, and all were approved.
On MOTION by Supervisor Wessler, seconded by Supervisor Rumbold, with all in favor, the Board approved Proposal #3708 to repair the mainline break at 8689 Spring Mountain Way, not to exceed $900.
On MOTION by Supervisor Rumbold, seconded by Supervisor Wessler, with all in favor, the Board approved Proposal #3870 to proceed with a third chlorine injection into the irrigation system during the week of June 6, 2022.
Chair Busa stated that he had given Tad authorization to flush and clean the valves, which was needed at that time, for $2,500. He asked that Tad submit to the Board the actual cost of the project for their approval at this meeting.
On MOTION by Supervisor Rumbold, seconded by Supervisor Wessler, with all in favor, the Board approved Proposal #3766 to pay an 8-man team to flush and clean valves, not to exceed $4,160.
B. Lake Maintenance
i. Lake 8 Testing Results Update
Last month an analysis of the lake was requested, because the water was very dark, and the Board wanted to be certain that there was no problem. District Manager Teague presented the report of the analysis, and it showed that there were high levels of phosphorus, but most of the test data reflected healthy ranges. It was explained that the high phosphorous levels could be the result of using reclaimed water, which could lead to a variety of negative results, such as algae, foul odors, and reduced clarity. The report suggested aeration and possibly application of alum to improve water clarity and to reduce the phosphorous levels. The Board requested that Field Manager Pepin put together a proposal for alum application, identifying how many treatments would be needed. The Board would also like a proposal for the analysis of the sediment in the bottom of the lake.
C. Improvement to the End of Spring Mountain Way with Landscaping, and Area for Children to Utilize Follow-up
Resident Michelle Martel wondered if the Board would be open to a joint project, including the LLCA, Monterrey, and the CDD, to install pavers from the end of Spring Mountain Way, through the Ficus hedge, in between the fence and the Ficus hedge to the front entry. She presented a proposal of $8,600 for the project. The Board was open to the suggestion and requested that she develop a detailed plan.
D. Removal Quotes for Areca Palm at 9240 Belleza Way, Apt. 103 and Oak Tree at 15440 Laguna Hills Drive
Field Manager Pepin had requested proposals and estimates from Twin Palms and Tim’s Tree Service, but Twin Palms is not E-Verified. Tim’s Tree Service proposal was for $2,650, but he cannot grind the stumps for the oak tree at 15440 Laguna Hills Drive, or the Hong Kong orchids behind 8679 Spring Mountain Way. Chris had not yet received an estimate from Ramirez for the project. The Board approved the proposal from Tim’s Tree Service.
On MOTION by Supervisor Rumbold, seconded by Supervisor Cutler, with all in favor, the Board approved the proposal from Tim’s Tree Service for removing the Areca palm at 9240 Belleza Way, Apt. 103, and the oak tree at 15440 Laguna Hills Drive, not to exceed $2,650.
SIXTH ORDER OF BUSINESS New Business
There was no New Business.
SEVENTH ORDER OF BUSINESS Field Manager
A. Current Field Report
District Manager Teague reviewed Field Manager Pepin’s report, and the Board had no additional requests. District Manager Teague stated that they can send any questions to Chris.
B. Other Follow-Up Items
i. Berm Pine Straw Project Start Date
The project will start on May 25, 2022, and the contractor will begin on the exterior berms. The Board was concerned with the late date, and they would like to line up a contractor for pine straw placement by October or November, 2022, which is Fiscal Year 2023.
ii. Lowering Wall Panels Update
Juan Ramirez had completed the task. He reported that they had used manpower to adjust the panels back to their original height, and he is asking for $2,500 for its completing this project.
On MOTION by Supervisor Cutler, seconded by Supervisor Rumbold, with all in favor, the Board approved an additional $2,500 to lower the wall panels.
iii. Cane Toad Control Program Update
Chris reported that, as of May 24, 2022, he had removed 296 toad from the community this year, with 72 removed in May, including a toad that weighed almost 2 pounds. He continues to remove tadpoles and will remove eggs, if he sees them.
iv. Shoreline Erosion Repair Update
American Shoreline had restored all the shorelines, and they are watering the sod, as needed. The Board was very happy with their work, and they would like to procure their services at the beginning of 2023.
EIGHTH ORDER OF BUSINESS District Manager
A. Fiscal Year 2023 Budget Discussion
District Manager Teague summarized what is in the tentative budget. The Board saw the need to increase funding for the electrical and irrigation line items, which can be done before the Budget is finalized.
i. Resolution 2022-02 Adopting Budget for Setting Public Hearing
After discussion, the Board approved the adoption of the tentative Budget.
On MOTION by Supervisor Wessler, seconded by Supervisor Cutler, with all in favor, the Board approved Resolution 2022-02, adopting the Fiscal Year 2023 Tentative Budget for setting a Public Hearing.
NINTH ORDER OF BUSINESS Financial Statements
A. April 2022
District Manager Teague reviewed the Financials.
On MOTION by Supervisor Rumbold, seconded by Supervisor Wessler, with all in favor, the Board accepted the April 2022 Financials, as presented.
TENTH ORDER OF BUSINESS Attorney
There was nothing to report from Attorney Andy Cohen.
ELEVENTH ORDER OF BUSINESS Engineer
There was nothing to report from Engineer Mark McCleary. The Board would like to see the as-builts for irrigation.
TWELFTH ORDER OF BUSINESS Supervisor Requests/Comments
There were no Supervisor Requests or Comments.
THIRTEENTH ORDER OF BUSINESS Audience Comments
There were no Audience comments.
FOURTEENTH ORDER OF BUSINESS Adjournment
The Board changed the next meeting date from June 22, 2022 to June 29th, and they will meet at the library.
On MOTION by Supervisor Rumbold, seconded by Supervisor Wessler, with all in favor, the meeting was adjourned at 6:10 p.m.
The Next Regular Meeting is June 29, 2022 at 4:30 p.m.