Amended Draft Meeting Minutes for September 22, 2021
Community Development District
The regular meeting of The Board of Supervisors of the Laguna Lakes Community Development District was held at the Lakes Regional Library, 15290 Bass Road, Fort Myers, Florida and also via web conference on Wednesday, September 22, 2021.
Present (or attending via web conference) and constituting a quorum were:
Jonathan Busa – Chair
Ellen Young – Vice Chair
Mark Wessler – Assistant Secretary
Paul Rumbold, Jr. – Assistant Secretary
Mike Cutler – Assistant Secretary
Also present (or attending via web conference) were:
Cal Teague – District Manager
Tad Kring – Irrigation Specialists
Christopher Dudak – Client Services Manager
The following is a summary of the discussion and actions taken at the Laguna Lakes Community Development District (CDD) Board of Supervisors roads regular meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The meeting was called to order and all Board members were present. Also in attendance was Cal Teague, the District Manager. Participating via web conference was Tad Kring from Irrigation Specialists and Christopher Dudak of Premier District Management.
SECOND ORDER OF BUSINESS Approval of the Agenda
The Board reviewed the Agenda and 6A was added – Fishing Spot Request 9209 Calle Arragon Unit 102.
On MOTION by Supervisor Wessler, seconded by Vice Chair Young, with all in favor, the Agenda was approved as amended.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
There were no audience comments on the Agenda items.
FOURTH ORDER OF BUSINESS Approval of Draft Meeting Minutes
A. Draft Meeting Minutes for August 25, 2021
As to Draft Meeting Minutes for August 25, 2021, Motion Box 78 should become Motion Box 77, and Motion Box 77 should become Motion 78.
On MOTION by Supervisor Wessler, seconded by Vice Chair Young, with all in favor, Draft Meeting Minutes for August 25, 2021 were approved as amended.
FIFTH ORDER OF BUSINESS Old Business
A. Irrigation Report
Tad Kring had sent his monthly report to the Board and commented on the following:
- They are seeing less snails. The chlorine tank has not arrived yet, but the flushing of the irrigation mains has had a positive result.
- There were fewer service calls this month.
A discussion between the Board and Tad was as follows:
- Supervisor Cutler stated that an invoice was dated for August 1st, but there was only information through June.
- Supervisor Cutler asked if the contract had been signed and on what date; the point being an increase can become effective only after an executed contract is in place. As of the meeting date, the contract had not been executed. Mr. Cutler contends that a pay increase cannot go into effect prior to an executed contract.
- Supervisor Cutler also stated that he believed that the report was inadequate and needed a cumulative record of repairs and other issues, not just the information on the invoices.
- Another issue is that Supervisor Cutler noticed sprinklers were on when it was raining.
- Supervisor Cutler inquired as to the status of transferring the Tucor license agreement into the CDD’s name.
- Chair Busa stated that Tucor is coming to a meeting this fall, and these can be two of the issues to address. Upon request of the Board, Tad stated that Tucor can come to a meeting with three weeks notice. The Board emphasized the importance of Tucor’s attendance at the October meeting. Tad will contact Tucor, to assure their attendance.
- Supervisor Cutler would like to get literature or background information on the installed system, even if it is just a link. District Manager Teague asked Tad to be sure that this information is sent to the Board before the October meeting. The Board would especially like information on the specifics of the controllers.
B. Updated Irrigation Services Contract for Review
District Manager Teague commented that the contract had been changed to reflect the Board’s concerns, and those suggested changes were accepted by Tad. Because the contract had already been approved, subject to legal review, Chair Busa was going to sign it unless there were objections. There was discussion as follows:
- It was stated that Schedule A was the one from the original proposal. Supervisor Cutler felt that the tasks identified were minimal, especially since the scheduled maintenance on the pumps was mostly proposed to be done quarterly.
- Supervisor Cutler believed that the detail on the reports was his biggest issue. He stated that there should be more detail, including the reason for the actions taken and what the results of those actions were. He also stated that the District pays for 8 hours of technician time every Tuesday, and he believed the reports should account for the whole time the technician was at Laguna Lakes.
- After the discussion, it was stated that no motion was required, because the contract has already been approved, subject to legal review.
C. LLCA to CDD Roads Transfer Feasibility Update
- Chair Busa gave an update to the Board and stated that there was nothing to report. We are waiting to hear from LLCA.
- Supervisor Cutler asked that it be verified for him again that a 2/3 vote is needed from the community for the transfer to be approved. It was stated that this is accurate. After the vote, the proposal would come back to the Board.
SIXTH ORDER OF BUSINESS New Business
A. Fishing Spot Request 9209 Calle Arragon Unit 102
- A request from Supervisor Rumbold’s neighborhood was presented to the Board. The resident would like the Spikerush removed in an area behind his unit for the purpose of fishing.
- The Chair commented that if we grant a fishing spot for one person, then future requests should be granted as well. Other Supervisors commented that this could be the case. Supervisor Rumbold stated that this had been approved for other residents in the past.
- Supervisor Cutler asked if removing the Spikerush would effect the muck? District Manager Teague stated that it would not, but it could impact the water quality, because the Spikerush is effective for nutrient control.
- Supervisor Wessler commented that we should emphasize that any fishing spots are available for everyone.
- The Board agreed that additional fishing locations on Lake 6, as identified by Supervisor Rumbold, be made available for fishing by removing littorals. This is contingent on the stipulation that there be no cost in removing the littorals.
On MOTION by Supervisor Wessler, seconded by Supervisor Rumbold, with all in favor, the Board agreed that additional areas, including more spots on Lake 6 and identified by Supervisor Rumbold, be made available for fishing by removing littorals, providing that there is no cost for the removal.
SEVENTH ORDER OF BUSINESS Field Manager
A. Current Field Report
i. Lakes Maintenance
The following comments were made regarding the report:
- The Field Report stated that Lake 2 has had algae issues.
- Lake 4 had the problematic coconuts removed.
- The fishing sign specified in the report is being repainted.
- A Supervisor wondered if the toad traps were labeled. There was a concern that this might be a risk to dogs. It was stated that this should not be a problem.
- The Field Report stated that 137 cane toads have been trapped and removed. They are being used as bait for capturing tadpoles; not many tadpoles have been seen. Per Fish and Wildlife regulations, Field Manager Pepin is freezing the toads before they are removed.
- The Report also stated that Field Manager Pepin has received mosquito fish from Lee County for the removal of tadpoles, with 10 being placed in each lake.
B. Work Orders for Approval
There are no work orders needing approval.
C. Other Follow-Up Items
i. Muck Analysis Update/Lime Rock Proposal
- The chemical company has been having a hard time acquiring the materials for the lime rock treatment, so Gonzalo cannot send a proposal without having the cost.
ii. Cane Toad Removal Update
- As discussed above, the cane toad removal is going well. Tadpole traps are also being deployed, and Field Manager Pepin has not seen much activity in them yet. He stated that tadpole season is from April through September, so there have not been many seen. Because the toads are being removed, there may not be as many tadpoles next year.
iii. Landscaping Project Update
- Ramirez gave a quote for the project, and he was waiting on Board approval to begin. Field Manager Pepin believed that the District was approaching the end of the rainy season, and he would like to get the proposal back to Ramirez as soon as possible. Otherwise, the replanting should not be done until early summer next year.
- The Board would like to start the project now and asked for a proposal for the next meeting.
On MOTION by Supervisor Cutler, seconded by Supervisor Rumbold, with all in favor, the Board agreed to have a proposal ready for the October meeting.
iv. Lake 6 Fountain Repair Update
- Field Manager Pepin reported that the motor and pump were still under warranty, so there were no material costs for the project. The repairs have been authorized, and Solitude will be sending an invoice for the labor costs.
EIGHTH ORDER OF BUSINESS District Manager
A. FPL Reimbursement for Wire Cut Damage Update
- FPL had sent the request to claims, then it was sent to Mastec, which is the contractor that did the work. Mastec stated that they did not work in the area, so we are still fighting the issue. It was suggested that Andy be contacted to see if he can get a response.
NINTH ORDER OF BUSINESS Financial Statements
A. August 2021
Supervisor Cutler wondered why the electric costs for the fountain on Lake 3 jumped above the 12-month average. District Manager Teague will investigate this.
On MOTION by Supervisor Rumbold, seconded by Chair Busa, with all in favor, the Board agreed to accept the Financials for August 2021 as presented.
TENTH ORDER OF BUSINESS Attorney
There is nothing to report from Attorney Andy Cohen.
ELEVENTH ORDER OF BUSINESS Engineer
There is nothing to report from Engineer Mark McCleary.
TWELFTH ORDER OF BUSINESS Supervisor Requests/Comments
Supervisor Cutler requested the “as-builts” on the irrigation system and the electrical. He also asked if the system mapping could be updated, reflecting the recent upgrades. District Manager Teague will talk with Engineer McCleary and Tad Kring of Irrigation Specialists about the best way to upgrade the system plans.
THIRTEENTH ORDER OF BUSINESS Audience Comments
Vicki Rose wondered when the cane toad traps placement was started and what the costs are. The Supervisors stated that it just started last month, and the costs have been $9,500. There was also a cost for tadpole traps, but the overall costs are below the amount approved by the Board.
FOURTEENTH ORDER OF BUSINESS Adjournment
The Next Regular Meeting is October 27, 2021 at 4:30 p.m.